Big Benefits to Upgrading Your Office Equipment

Your business is always growing, so shouldn’t your technology be growing with it? All too often, businesses stick with their outdated equipment, thinking that a new investment simply is not worth it. However, whether your equipment consists of one lone printer or a fleet of multi-function devices, there are several reasons upgrading is vital for business success.

Here are some reasons why evaluating your equipment every few years is so important:

  • Quality. First and foremost, as technology in printing advances, the quality of output and operations increases, as well. Also, due to normal wear and tear, it might be time for you to consider investing in new equipment. Printing has come so far in recent years that in-house options actually rival those of print shops.
  • Cost. Don’t be intimidated by the sticker price of a shiny new MFP. In fact, that newer machine will likely lower your cost per copy. This means that over time, your printing costs will go down as a result of this new investment. You’ll also be able to produce professional materials in-house, rather than outsourcing them. Leasing is also a great way to keep you costs low.
  • Maintenance. Repairs are expensive. Decrease the odds of needing to repair your copiers and printers by investing in new equipment. New machines last longer, work faster, and produce better materials than those dusty, old devices that are waiting to malfunction.
  • Options. Your trusty printer might get the job done, but how many jobs can it actually do? With today’s multifunction printers, you no longer need separate printers, scanners, copiers, and fax machines. An MFP provides all of these services (and more) using less space and less money.
  • Security. Upgraded equipment utilizes a myriad of security options. Certain pieces of equipment can even help you track which users are overprinting. This information can help you establish printing limits. Even encryption services are available in many newer devices.

Contact Infomax today to learn about how upgrading your equipment can specifically help your business.

11 replies
  1. Linda Tucker says:

    Thanks so much for sharing this advice on getting newer office equipment to help you out in the long run. I had no idea that newer machines would have trackers that could help you determine if anyone is overprinting. It sounds like having that feature alone would help ensure that you don’t end up spending too much on printing alone!

  2. bea mendoza says:

    This one is great. It helps businessmen to make their paper works and documents done in an easy way. It needs an equipments which are durable and can perform better. Learn more about upgrading equipment, it is very helpful.

  3. Andy Harrison says:

    One of the big benefits that I can see from upgrading equipment would be the cost. If you have an older printer or other piece of equipment, you might be paying a lot of money to keep that thing running. Even though a newer one might be a bit costly, you will be saving money in the long run due to less maintenance.

  4. Kyle Wayne says:

    Wow, I had no idea that there were so many benefits of upgrading office equipment. The point that you made about a higher quality printer being available thanks to technological benefits made a lot of sense to me. I would like to find a new printer that can do amazing things. I will keep these benefits in mind so our office equipment can get the upgrade that they need.

  5. Rockford Johnson says:

    I learned about the benefits of updating office equipment by reading this article. It was cool to learn that updating your office equipment can ensure quality work. I hope this article can help me if I ever run or manage an office in the future.

  6. Scott says:

    I like that you refer to upgrading your printing equipment as an investment. I think that this is a really good term to use because you might be using it so much that it will pay itself off over having to go somewhere to print things. If you aren’t sure if it’d be worth it to upgrade, then all you would need to do is do the math of how much you usually spend on printing and how much you’d save by not having to do that.

  7. Joseph Browne says:

    I very much appreciate the insight. It’s going to be helpful to me and many others. Do you have any other sources for me to read further and to be able to dig a little deeper?

  8. Dave Anderson says:

    It is funny how buying new equipment can lead to you saving more money in your office. I think that it would be important to calculate all of the costs that you spend on maintenance and repairs yearly before buying a new machine. If the costs of maintenance in one or two years is more than a new copier I would definitely invest in a new machine. That way instead of throwing money into an old machine you will save money instead.


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