The humble printer is a staple of the typical office environment, tirelessly and faithfully serving the needs of your workforce. This also makes office printers one of the most overlooked aspects of office productivity. Nearly every employee in your business will come into contact with a printer at some point, so understanding how its usage impacts employees is essential for boosting productivity levels. Read more
Hacks and data breaches are all over the news. If your business handles or retains customer information, you probably shudder inside when you hear of yet another major company disclosing a data breach. Practically every week a new network exploit is discovered. Staying on top of the ever-changing landscape of IT best practices takes serious effort and unflagging attention to detail. Consider the following network monitoring best practices and evaluate whether your company is keeping up. Read more
The use of color can have a powerful effect upon your printed documents. Color draws in your audience, providing you with a better opportunity to get your message across. This is why it’s so important to utilize a reliable, high-quality color printer at your business. Read more
When it comes to your organization’s confidential documents, there’s one proven method of disposal: shredding. Most companies deal with sensitive data on a daily basis—everything from your customers’ credit card information to your employees’ social security numbers. The real issue arises when it’s time to dispose of these sensitive documents. This is where shredding must come into the play.
Shredding helps protect the sensitive information of both your employees and your customers. It also helps prevent identify theft, a continuously growing threat in our country where even children are being targeted! On top of that, today’s privacy laws continue to crack down on businesses and the handling of sensitive information. There are various penalties that can be quite severe for businesses that do not comply with regulations.
Now that we have covered the importance of shredding in the workplace, let’s focus in on some of the best practices of shredding to ensure the security of your documents. Read more
Businesses rely on paper to accomplish daily tasks—there’s no question about that. However, when it comes to dealing with the physical paper format, challenges often arise with the storing, managing, editing, and retrieving of this information. Fortunately, a document management solution will allow your business to transition to a digital environment that will drastically improve your workflows.
Whether it’s a hybrid approach or a fully-digital approach, document management is the solution to help evolve the way your business operates on a daily basis. Let’s take a look at exactly how document management will streamline and improve the workflows at your office.
Documents are easy to access at anytime
Think about the last time you had to track down a physical document from a coworker. It probably wasn’t the easiest task to accomplish. A document management solution puts all of your documents into a secure, central location where authorized employees can access them 24/7. You can even utilize search tools to quickly track down specific documents based on keywords or date ranges.
Review, edit, and approve — without any headaches
The back-and-forth that takes place during a review process with paper documents can be a real headache. Document management makes it easier for changes to be made in real time. Employees can simultaneously access documents from any location. For remote employees, this is an excellent tool that will help build employee engagement. Date tracking capabilities also make life easier whenever you need to look back at the timeline of a document.
Eliminate redundant tasks
Filing away physical paper documents is a process that is made up of some very tedious, time-consuming tasks. Document management will streamline your workflows with automated file routing, file prompts, and progress notifications that will make the entire process transpire much faster.
Organization is the key to high-quality workflows. Document management ensures that your documents are properly named and well organized within a centralized system. There’s also a notification system that will ensure all tasks are completed on time. Notification reminders are sent out automatically via e-mail based on the timeline of each specific project.
For more information on a document management solution that can fit the specific needs of your business, contact Infomax Office Systems today.