Streamline Forms with Digital Solutions

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Data is a vital part of any business, so the method with which you collect that data must be carefully considered. Many businesses rely on forms completion to keep track of information such as customer history, inventory tracking, and client invoicing. Ultimately, these forms can create a headache-inducing paper chain, while eating up valuable resources and negatively affecting your bottom line.

Wouldn’t a simpler solution be to digitize your forms, thereby streamlining your manual processes? By converting your forms to digital versions, you can easily keep track of them and share them instantaneously.

Here are some of the ways forms solutions from Infomax can simplify your data collection processes.

  • Rapid deployment. With electronic forms, you can create all of your forms quickly, and deploy them just as fast.  No more waiting for print services or a form order to come through. Your workflows will be streamlined and more efficient, as well.
  • Mobile functionality. By capturing forms information digitally, you can easily access it from anywhere. Custom templates and version controls provide the same functionality of your physical forms with the added benefits of file syncing and digital mobility.
  • Paper and forms cost savings. By converting your forms to digital versions, you are drastically reducing the amount of paper your company uses and receives. You’ll save on form production and printing, which can add up to tremendous savings for many businesses.
  • Easier signature capture. If your workflows require signatures as part of the approval process, online forms make it easy to digitally sign documents and keep the workflow moving forward. By streamlining the signature process using digital applications, you can save an immense amount of time and frustration.
  • Instant Access to Data. With digital forms, your data is instantly accessible, in real time, and can be easily updated from anywhere. You can make quick and informed business decisions with all the information you need.

To learn more about how streamlining forms with digital solutions can help nearly every area of your business, contact Infomax today.

Production Printing Workflow Tools You Need Right Now

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Let’s face it: your production printing operation could use a little help. Many print shops however, are slow to upgrade their printing environment out of preference for the status quo. We get it, the task of implementing new workflow tools can seem daunting. But, rest assured that workflow tools can make all the difference when it comes to your business’s efficiency.

By optimizing your professional print environment with workflow software, you can maximize the effectiveness of  your existing equipment. A workflow management system will help tasks get completed faster and more efficiently. This way, you can save time and money, and you can ultimately get back to growing your business.

Here are some workflow tools that could drastically improve your printing operation.

  • Job submissions. By creating a simplified system for job submissions, tasks can be completed in record time. Furthermore, as the process of job submissions is made easier, customer satisfaction will skyrocket.
  • Pre-press. By streamlining and automating print jobs, you can reduce the amount of waste used throughout your print shop. Furthermore, it ensures the integrity of each individual job prior to going to print.
  • Color management: With color management, you can ensure that you will have consistent color on every job. Whether you are using the same color today or next month, the colors will remain uniform.
  • Makeready. With just a few clicks, you can easily adjust particular jobs. By integrating Integrate labor-intensive document preparation activities under one visual interface, you can shorten job preparation and complete more jobs in less time.
  • Processing. Make sure your server is capable of fast turnaround, intuitive use, and consistent high-quality output. Digital front ends (DFEs) control the printing operations across multiple devices and printing environments, ultimately resulting in faster turnaround times for graphic-intensive jobs, as well as personalized jobs.

To learn more about production printing workflow tools, contact Infomax today. We will show you how to take your printing environment to the next level.

Why Make the Switch to Managed IT?

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Integrating managed IT services might seem like a complicated, painstaking process. But, on the contrary, making the switch to managed services provides your business access to specialized tools and services that can alleviate your overworked in-house IT staff. Managed IT maximizes your budget and provides your business with lasting benefits.

Integrating managed IT into your business is not only easy, but it also provides many lasting benefits, including:

  • Improving productivity. It’s actually much easier to improve productivity with managed IT than without it. Your typical lawyer would rather spend his or her days practicing law, rather than attempting to be IT professionals—the same goes for your IT developers and admin staff. By integrating managed services, your team can focus on core objectives. This means your business environment improves right alongside your bottom line.
  • Reducing risks. Don’t just install an off-the-shelf anti-virus software package and hope for the best. There are a lot of ways threats can enter your IT network, and it’s actually much easier to reduce security risks when you have a reputable IT vendor—like Infomax—that is able to safeguard your entire business network against incoming threats. With managed IT, you can rest assured your data and your network is thoroughly protected.
  • Lowering costs. Think managed IT services will hurt your pocketbook? Think again. There is a common misconception that in-house IT always saves money. However, considering how quickly things change in the world of technology. You need a dedicated team to stay up to date on all of the latest solutions, so your technology doesn’t become dated and obsolete. Your existing in-house IT staff is best suited to focus on profitable, business-building projects, rather than day-to-day IT management tasks.
  • Accessing enterprise capabilities. Relying on a few people to perform in-house IT services might seem like the easier solution, but imagine having access to enterprise-level expertise across all IT areas. This means that the advancements made by your IT vendor are yours to utilize, resulting in a better functioning network and a more efficient business.

To find out just how easy switching to managed services really is, contact Infomax today.