Every busy company knows how expensive printing services are. Between printing, copying, and faxing, the average U.S. office worker uses 10,000 sheets of paper each year. Depending on the size of your team, this figure can multiply quickly, affecting your printing costs and your bottom line. With Managed Print Services (MPS), companies can reduce printing costs, translating into significant savings for your business. By helping organizations gain control of their printing expenses and uncover hidden savings, MPS can lower printing costs by as much as 30 percent. If you’ve ever wondered how MPS can help your company save money, consider the following.
MPS quantifies your printing
Many businesses fail to tally up how much they actually spend on printing, oftentimes not taking the price of supplies, parts, maintenance, and repairs into account when doing so. While consumables and service can be easy to forget, these factors can be very costly. Between maintenance issues and overprinting, the total cost to print in the office is more expensive than one would think. Without having data to analyze, there is no way to determine exactly how much you’re spending on printing, what aspects can be reduced or consolidated, and how to accomplish your printing budget goals. With an MPS solution, professionals collect and analyze your data from your infrastructure, enabling companies to quantify how much they spend on printing. From there, it’s easier to determine in which areas you are overspending and what steps to take to reduce your overall printing expenditure.
MPS improves productivity
Sometimes it takes an outside perspective to shed some truthful light upon a situation. While your company may believe that their office equipment devices are set up in a manner that maximizes efficiency and contributes to an overall better workflow, it actually may do the exact opposite. MPS professionals are trained to scout out the common mistakes in office print infrastructure configurations and address them with strategic solutions. For example, while it may seem like a good idea for every employee to have his or her own printer, it is actually much more productive and cost efficient to have one network multifunction printer in the office.
MPS frees up employee time
Employees are hardly productive when they spend their time waiting for documents to print. Similarly, your IT staff members can utilize their time much more wisely than by resolving office equipment maintenance and service issues. Time is money, especially in the office, and it should be utilized on value-adding tasks whenever possible. When your printing environment is managed by an MPS provider, you can help your staff maximize their time by eliminating the need for them to deal with printer-related issues.
Most companies would be shocked by how much they actually spend on printing. Moreover, they would be pleasantly surprised to know how much they could save by simply utilizing an MPS solution. Contact Infomax Office Systems today to schedule an MPS assessment for your business.