Is Your Printer a Green Printer?

It is not a secret that printing a significant number of documents is not exactly the most environmentally friendly office practice. Despite this knowledge, having a printer in the office remains absolutely essential to a company’s success. That said, all printers are not created equal; some printers are greener—or more environmentally friendly—than others. Here are some easy ways to determine exactly how eco-friendly your office printers really are. It is never too late to ‘go green’ in the office, and this post will arm you with the information needed to help you do so, starting with your printers.

How much electricity is your printer using?

Energy consumption is generally an afterthought for most businesses; however, it must be considered more regularly in order to create more sustainable offices. Generally, business-grade inkjet printers use less electricity than other printers that rely on heat to fuse toner to paper. Fortunately, many printer manufacturers understand this issue and now make printers that are not as reliant on energy for efficiency. Look up the product specs for your printers to find out exactly how much power they use. This information will help you determine how your devices compare to other models when making future purchases.

Does it allow you to print on both sides of paper?

Printing large documents on individual sheets of paper is much more wasteful than necessary. Especially when the documents are only being used internally, as opposed to being handed off to a client, vendor, or partner. A printer that is equipped for duplex printing will enable you to easily print your documents on both sides of paper. This green option can cut your company’s paper consumption in half.

Is the printer multi-functional?

The more machines kept in the office, the more energy and consumables necessary to keep these devices up and running. Instead of having numerous machines that only have one purpose, consider investing in an all-in-one or multifunction printer (MFP). An MFP enables you to print, copy, scan, and fax from one single machine. Not only is this more efficient economically, but also logistically, as MFPs enable employees to multitask for a more efficient workflow and take up less office space.

Is it certified green?

ENERGY STAR certifies office technology devices that minimize operational power. For the most part, these machines stop using power and go into a ‘sleep mode’ when they are not used for a certain amount of time. This reduces the amount of energy used to operate certified machines. Additionally, they are easily programmed to go on standby mode, and in doing so, can save companies anywhere from 15 to 30 percent on printer-related expenses.

Businesses considering ‘going green’ can get started on their way to corporate responsibility by addressing simple technology devices like their printers. Spending a little extra time understanding how to improve your printer’s efficiency and effectiveness in the office can benefit your business, the environment, and your reputation with both clients and employees. Contact Infomax today to learn more.

Save Time, Space, and Money with Digital Archiving

There’s no doubt that digital archiving saves you time, space, and money. It is effectively a death sentence for maintaining paper stacks and managing files in a physical location. With digital archiving, you don’t have to store thousands of documents in boxes in storage or sift through 10 years of files to find a specific piece of paper.

Digital archiving allows you to attain greater convenience for keeping client records and tracking business information safely. Technology has changed the game for businesses. No longer must you rely on outdated, labor-intensive business practices that take up time. Instead, companies can easily manage their records over the Internet through the cloud. This helps eliminate the costs and hassles of archiving records physically, while increasing ease of accessibility.

If your business is struggling to maintain its records, then you should consider digital archiving.  Not only will it help improve efficiency and accuracy, but you will gain the following benefits:

• Greater document security
• Cloud-based storage negates the need for copies
• Easily accessible data from any place at any time
• Enhanced compliance

With digital archiving, the days of drowning in piles of paperwork are over. This modern equivalent of recordkeeping provides a scalable, affordable, sustainable solution to your filing needs.

Implementing digital archiving

A lot of businesses are keen on the idea of digital archiving, but most of them don’t really know how to go about it. If your goal is to reduce the amount of paper your office uses, consider the following beginning steps to digital archiving:

• Acquire a digital storage option that offers high server capacity
• Consider scanning options that will allow you to properly archive every document digitally
• Adopt a document management system that will do all of the hard-work for you
• Create electronic signatures for employees to access the documents virtually

For help following the above mentioned steps to adopt digital archiving for your business, contact Infomax today.

Benefits of Production Printers

If you’re thinking of taking advantage of production printing, then you really should learn more about the incredibly effective, diverse functionalities of these powerful machines. One of the most obvious benefits of a production printer is the ability to print large quantities of professional, on-brand materials for your business, in-house. This flexibility saves companies time and money while giving them a competitive edge over their industry counterparts. But the payoffs to production print don’t end there. There is a wide array of benefits to having a production printer in-house, some of which may surprise you. Consider the following advantages to production printers before automatically dismissing these machines as the next component of your print fleet.

Higher Image Quality
There is no denying the fact that production printers are big machines. However, great things come in big packages, too, including the fact that these large machines provide outputs with stunning image quality that a desktop printer simply cannot replicate. With better printing capabilities at your disposal, production printers’ high image quality allows users to enhance their marketing potential quickly and in large quantities.

More Productivity
By nature, production printers get more work done faster than a standard printer or MFP. They are designed to produce large quantities of outputs quickly, making your team more productive. So, if your business is paper-intensive and frequently requires high-volume jobs, the productivity benefits alone should convince you to consider adding a production printer as the next device in your fleet.

Better Compliance, Control, and Security
Another great reason to consider a production printer is because you achieve better regulatory compliance, have more control over the quality of outputs, and experience enhanced security over the content within your prints. Bringing a production printer in-house means you will not have to worry about leaking confidential employee or customer information or disseminating proprietary information to competitors.

Great Flexibility
With production printers, you are in control of your destiny. You will not have to worry about meeting deadlines or whether your logo colors are exact, because you will be the one in charge of the entire operation. Whether you are concerned about a last minute typo or want to tweak a cover’s title, you have the flexibility you need not only to quickly produce large quantities quickly, but perfect them as well.

To learn more about how a production printer can benefit your office, contact Infomax today.