Stay Ahead of the Competition with Color

Color printing offers a wide array of benefits for small, medium, and large businesses alike. Furthermore, bringing color printing in-house can add even more savings, flexibility, and customization options. In addition to the financial benefits, there are even psychological benefits to utilizing color on your business and marketing materials.

Here are several benefits of in-house color printing:

  • Flexibility: In-house color printing means you can print exactly what you need—no more, no less. Print shops will often have strict guidelines on how much needs to be printed, and they will charge accordingly. However, by performing your own in-house printing, you can bypass these unnecessary guidelines and print what you need when you need it.
  • Savings: The cost of color printing can seem extravagant, especially if you are used to print shops. But, with in-house color printing, your cost per page actually goes down. Print shops also tend to bundle other costs into what you pay. In-house color printing avoids these extra charges.
  • Efficiency: Going green is often seen as a cumbersome process. However, by purchasing or leasing an in-house color machine, you can utilize eco-friendly inks and toners. Production printers used in print shops often do not have eco-friendly options.
  • Motivation: Besides the economic benefits of in-house color printing, color also has positive psychological effects on people. Color affects the brain, and motivates people to act. This means your response times and marketing efforts can improve.
  • Attention: Color documents allow you to direct the eye more effectively. In other words, color documents attract people’s attention faster and more intimately. In fact, studies have shown that people pay attention 82% longer when they’re gazing upon a more dynamic, colorful document.
  • Sales: Color printing is not just a way to make your documents prettier. It actually has real-time, tangible effects on your business. Color documents increase sales, so that your bottom line gets greener.

Boost the quality of your documents today, and watch as your business grows. If you’d like to learn more about the economic benefits of in-house color printing, contact Infomax today.

Go Green with Simple Solutions

Going green is a great way to save money and the environment. The problem is that many businesses simply do not know where to begin. The options are seemingly endless, and sometimes cost efficiency gets lost in the mix. Fortunately, there is an easy way to keep “going green” in the forefront of your mind and your bottom line.

When making the transition to a greener office environment, keep the three R’s in your mind at all times:

  • Reduce: First and foremost, it is vital that your company deciphers between the necessary and the unnecessary when it comes to printed documents. A good Managed Print Services (MPS) strategy will take this into account and help guide your business toward reducing the unnecessary elements. User controls and printer release codes are also great ways to reduce superfluous printing, while saving your company money. Also consider reducing your actual printing devices. Perhaps you don’t need a desktop printer in every office. We can help you evaluate your print environment to reduce office waste.
  • Reuse: A great way to go green is to use your equipment in as many ways as possible, or switch to multifunction products that maximize efficiency but minimize your carbon footprint. Also, consider duplex printing when it is appropriate. If the information on one side of the paper is not sensitive, throw it back into the printing tray. Reusing as much as possible will help save money and trees.
  • Recycle: Everyone knows you can recycle paper. Put secure recycling bins near your MFPs and let recycling paper become second nature. Then, move on to recycling various consumable parts and cartridges associated with your printing needs. Once these actions become second nature, you are well on your way to going green.

The three R’s help simplify the “going green” process. Share these tips with your workers and take the intimidation factor out of it. After all, helping the environment should not be a stressful task. In fact, it should be universally helpful.

Contact Infomax today to learn more ways to go green!

What Does Your IT Roadmap Look Like?

An IT roadmap is one of the most important strategic assets a company can have. Essentially, it’s an evaluation of your company’s specific IT needs. Without an IT roadmap, you might as well be driving in the dark with your headlights off. Companies without properly managed IT roadmaps run the risk of data loss, security threats, and all sorts of unfavorable situations.

An IT roadmap will help guide your business toward reaching both your short-term and long-term goals by matching you with specific technology solutions along the way. Here are just a few reasons why having an IT roadmap is essential for your company:

  • Minimizing disruptions. A good IT roadmap will systematically tighten the security and functionality of your systems.
  • Economically sound. No one likes spending time and energy on IT issues. With a properly set up IT roadmap, there will be fewer monetary surprises. You will be able to deal with issues before they arise, so you can mange them quickly and get back to work.
  • Building relationships. Prepare for your service credibility to skyrocket. Your services will continue to improve, as you are not simply moving forward blindly. Rather, you have the guidance of an IT roadmap to get you where you want to go.
  • Adapting fast. In a perfect world, there would be no IT problems. However, in the world we live in, they are inevitable. Fortunately, with an IT roadmap, you can act quicker than ever. When the storm comes, your company will be prepared.
  • Staying current. IT roadmaps are best when developed or updated annually. This is because, as technology continues to improve at lightning speed, so must your roadmap.

Remember, a roadmap should be customized for all areas of your business, and based a strategic evaluation of your company’s needs. Infomax has the ability to build and maintain a reliable and current IT roadmap for your business.

Visit our website, or contact us today to learn more.

The Tools You Need to Print Smarter

Although many businesses have gone virtually paperless, there still remains the inevitable need to print physical documents. When these needs arise, it’s important to remain smart about your printing decisions. Whether you are trying to going paperless or are still printing consistently, it’s vital that you have tools in place to keep your costs low and your efficiency high.

Here are some ways to ensure that your printing is happening efficiently:

  • Print caps and quotas. Ideally, efficiency and cost are at the forefront of every worker’s mind. However, in the day-to-day happenings of any workplace, these factors sometimes take a backseat. In the fast-moving world of business, sometimes limits must be put in place. Limiting the variables is a fundamental method of saving money in the workplace, and implementing print quotas is a great way to do just that. Try implementing caps on printing for individual employees. Make them aware of these caps and enforce them, then watch as your printing costs plummet.
  • Analytic reports. It’s hard to optimize any area of your business if you are in the dark about it. Utilizing print reports can show you trouble spots in your business, so that you can take the necessary steps to iron out those wrinkles.
  • Digitized documents. The phrase “going paperless” can be foreboding. Do not let intimidation keep your company from lower costs and higher efficiency. Even small steps in digitizing documents will show drastic improvements in your company’s workflow. The benefits of digital document management are virtually endless. If what you are looking for is speed, security, and affordability, taking the time to invest in digital document management is a surefire win. And the more you start to digitize documents, the less you’ll need to print!

Partnering with Infomax can take the guesswork out of smart printing, and our team of experts can help you transition to the world of digital document management.

Contact us today to learn how we can meet your business’s specific needs.

The Advantages of an MFP-based Imaging Solution

Even the most efficient and environmentally friendly office has to deal with a significant amount of paperwork. Just a single lost or misplaced document can have an enormous impact on your business. A multifunction peripheral or MFP-based document imaging solution can eliminate these risks and hang-ups.

  1. Maintaining a paper filing system is complicated and overwhelming. Staffers can easily get bogged down by piles of paperwork cluttering their desks. It’s estimated that an employee spends three to five hours per week looking for documents or files. This enormous waste of time, money and resources can be eliminated from your business by simply investing in a suitable MFP-based document imaging solution
  2. An MPF is an affordable, all-in-one business machine that can copy, print, scan and fax, and can be digitally networked to any computer or authorized user. You can continue to make hard copies of documents when necessary, and pick up faxes that arrive “the old fashioned way.” But an MFP gives you the added bonus of digitally scanning and safely archiving all of your company’s documents, making the quest for stray paperwork a thing of the past.

The Coexistence of Digital and Paper Documents

More information has been produced in the last thirty years than in the previous five thousand — the entire history of civilization. With over 90 percent of corporate information contained in documents, it is clear that whatever the medium, pixels or paper, documents are the currency of the post-20th century Information Age. For most organizations in the Information Age, documents compose much, if not all, of the product they sell or the service they provide.

Documents are also the keeper of corporate knowledge and the repository of corporate history. Whether printed on paper or displayed on a computer screen, documents are the tools that run a business everyday. A document strategy ensures that an organization can find, use and keep information with agility and effectiveness. Organizations that are able to harness the power of information and manage, share and use information effectively are well positioned to create value for everyone.

Contact Infomax Office Systems to see how a document strategy can benefit your organization!

Hot Products!

Canon imageRUNNER ADVANCE C5235A

The imageRUNNER ADVANCE C5200 Series transforms workflow from a series of individual processes to an integrated flow of shared information. A beautifully compact communications hub, this series can drive your organization to new levels of performance and productivity.

  • Print Speed: 30 PPM in Color / 35 PPM B&W
  • Network Ready
  • Standard Duplexing
  • Max Paper Size: 12″ x 18
  • ENERGY STAR Qualified

The High Cost of Data Security Leaks

Data security leaks come in all shapes and sizes. Many are malicious, whereas others are the result of human error. Consider these findings when assessing just how important data protection actually is:

  1. Malicious intent is on the rise. Previously, most data leaks resulted from human error or system glitches.
  2. According to Ponemon Institute’s 2013 “Cost of Data Breach Study”, 41 percent of data leaks are now criminal attacks, as opposed to 33 percent for human error and 26 percent for system glitches.
  3. Criminal attacks cost more. If it wasn’t enough that malicious attacks are now more common than ever, they are also far more costly. A record lost on behalf of a criminal attack will cost, on average, $277.
  4. Preparation is key. Having a built­-in system for data leaks can reduce the cost of a compromised record by as much as $42. Furthermore, reaching out to an outside source for assistance with a breach response can reduce your costs by an average of $13 per compromised record. Infomax provides Unified Threat Management which is included in the iGuard package. It ensures that you are protected from threats and able to manage where users spend their time on the internet

Top 5 Smart Hardware Decisions

Smart and eco-friendly offices know that going green starts with making the right hardware decisions. Here are the top 5 tips to help you make greener hardware choices.

5. Buy or lease your office hardware. Having the machines you need on-site reduces the distance your items have to be transported and serviced (Or, with Infomax, we can come to you!)

4. Find copiers, printers and MFPs that have paper-saving functions, such as a duplexing. Having your hardware know when paper can be saved takes some of the responsibility off of you, making it easier to go green.

3. Consider refurbished equipment as a “green” alternative to new. Many manufacturers or dealers offer refurbished options for sale or lease at a significant discount. Infomax completely examines every machine and repairs or replaces worn parts to make sure that your refurbished machine runs like new so that you get maximum value.

2. Consider consolidating to an MFP­-only setup. Multi-function printers setups use about 40 percent less energy than offices that have a separate machine for each function. For everyday office tasks, consolidation is key!

1. Look for the ENERGY STAR-certified products when purchasing hardware. ENERGY STAR products are regulated by the federal government and certified according to the level of energy efficiency the product can help you attain. Because they use up to 60 percent less energy than conventional products, ENERGY STAR-rated machines help you save more money and recuperate the cost of your machines faster!

There’s no shortage of options to consider when choosing hardware. Infomax is here to lend our support! When embarking on your search for a more efficient office, consider these five choices first. Then, let us know how we can help make it happen!

Keeping Your Head in the Cloud

Cloud computing has become the next big thing in computing, but the cloud needs to be navigated carefully. Here are some things to consider when pick what cloud service might be right for you.

Public vs. Private – Private clouds provide their clients more control of their own enterprise and customer data, and are therefore more secure and better suited for regulatory compliance than public clouds.

Knowing Your Requirements – What level of security does your business require for the information you will be sharing through a cloud? What requirements must be met to ensure your regulatory compliance?

Check Underneath the Hood – It is critical to carry out an in-­depth evaluation of a cloud provider’s security systems and practices.

Go Mobile – Mobile devices must be accounted for by cloud providers in an effort to lock down all endpoints.