Let Leasing Work for Your Business

It’s time to replace that old printer, copier, or MFP. Fortunately, this likely means that your business’s needs have outgrown your current printing solution, and that means things are going well. Still, the thought of replacing equipment and the hassles associated with purchasing it can make the process far more complicated than it needs to be. For example, an alternative solution to purchasing new equipment is leasing.

If you’ve never considered leasing your printing products, here are just a few ways it could benefit your business.

  • Improve cash flow. Everyone loves cash, so why not hold onto more of yours? Leasing equipment frees up cash flow, as it reduces the need for painful setup costs. Furthermore, very few lease financing options require a down payment. Companies will usually work with you closely to tailor your printing solutions for your specific needs.
  • Easier financing. Unlike the traditional purchasing process, in which approval can take months, leasing companies typically only need six months to a year of credit history. This means you can start solving your printing needs right away, regardless if your company is newer than most.
  • Up to date. When purchasing new printing equipment, it is only a matter of time before that machinery becomes obsolete, or at least out of date. Fortunately, with leasing companies, you can keep pace with technology, updating your equipment as you go.
  • Planning for the future. Leasing your printing solutions means that you are set up for the future. When your business is booming, you can adjust accordingly. Conversely, when rough waters occur, you can rest assured knowing you are paying for what is required for your business, and you can adjust accordingly.
  • Short terms. Typically, a leasing company will lease equipment for a two-year term. This way, as situations change, so too can your printing solutions.

To learn more about how leasing your printing solutions can be beneficial to your business, contact Infomax today.

High Quality Meets High Volume

In-house production printing might seem like a drastic move to make, but many companies actually benefit greatly by upgrading their printing equipment. Expanding your print capabilities with advanced production printers can result in saving money, higher-quality imaging, and faster results for your company. Although many companies choose to outsource their printing needs, in-house production printing offers many valuable benefits as your printing needs grow.

If your company has high-volume printing needs, or if your company often needs professional-grade materials printed on sharp deadlines, in-house production printing could be the answer.

Here are some of the many benefits of in-house production printing.

  • Saving money: The upfront costs of establishing an in-house production printing environment can undoubtedly cause trepidation. However, if your business’s printing needs have reached critical mass, then in-house production printing will ultimately save you money. And keep in mind that leasing production printing equipment is often a feasible and savvy way to upgrade your equipment while saving cash flow at the same time.
  • Security: Just because your business environment prints high-volume quantities, does not mean you want the information on those documents shared with just anyone. Avoiding outsourcing by utilizing in-house production printing ensures that you can control the flow of information, and you no longer need to fear those dangerous data breaches.
  • Customization: It’s time to free your business from the constraints of the print shop. Their markups, quantity requirements, and other stringent rules are a thing of the past with in-house production printing. Now, you can print what you want, how you want it.
  • Convenience: If you need it now, you need it now. Outsourcing your production printing means that you are at the whims of an outside company—a company with their own best interests in mind. With in-house production printing, you can print whatever you need immediately, or time your production printing in a way that maximizes workflow.

To learn more about in-house production printing, and to determine if your business could benefit from it, contact Infomax today.

Stop the Paper Pile-up by Automating Document Workflow

The lifecycle of any document is dynamic and constantly changing. Sometimes, documents that have run their course remain in our physical and electronic folders for years or even decades, cluttering our offices and hard drives. But when it comes time to find the document you’re looking for, it’s like finding a needle in a haystack. Fortunately, a document management solution can fix these all-too-common document problems. Document management can help you manage your documents more efficiently and fill the holes in your workflow processes, so that you and your workers can focus on more important tasks.

Electronic document management can improve the daily operations in your office and help clean up your business. Here are several benefits to document management.

  • Moving documents: Are you done with a document? Automatically and seamlessly move the document from one location to another without any hassle whatsoever. Now, your documents can be transferred anywhere within a network for ease of use and workflow efficiency. And you’ll also be able to easily search for and retrieve the document later on when you need it.
  • Control: With document management, you can be notified by email when someone opens, moves, or modifies any document. Whether the change is major or minor, you can be privy to every step along the way. In other words, you can track projects from start to finish every time and keep control of your documents—from start to finish.
  • Streamlining: Document management can streamline your workflow processes, by automating your needs. Using rules-based routing systems, your documents are passed through the proper chain of command, and projects are completed with fewer steps.
  • Saving time: Saving time means saving money. With document management, your business will reduce paper waste, resulting in savings, as well as helping the environment.
  • Customization: Digital workflows can automate tasks for you, so that you can focus on other objectives. Computer-aided work models can complete certain repetitive tasks quickly. They also remove human error, so the quality of the work improves, as well.
  • Ease of use: Document management systems are designed with easy of use in mind. They don’t add steps to your document and workflow processes, they remove some. User-friendly interfaces allow for seamless integration into your business processes. And, you won’t be stuck writing code or getting caught up in the technical side of things. Instead, you can quickly and easily customize your document management to best fit your needs.

To learn more about how document management can revolutionize your workflow, contact Infomax today.

Your Office Can Be Anywhere with Cloud IT Services

Life does not always slow down so you can run in to the office whenever you need to get some work done. In fact, oftentimes, you find yourself out of the office for extended periods of time, or even for a few days out of each month. During these times, you need more just remote access to your email. You need complete access to your business documents, work programs, and everything in between. And that’s exactly what you’ll get with the vast power of cloud IT services, which allow your office to be anywhere there is an Internet-linked computer.

Here are some benefits to cloud managed IT.

  • Whenever/Wherever: Day or night, rain or shine, cloud IT services allow you to keep your business running at all times. Because all of your information, including documents, applications, and systems, are stored in the cloud, you can access them at any time, any day, year-round.
  • Security: Users can login securely from anywhere. This means that your information stays secure as they access it, and it stays secure in the cloud. Furthermore, cloud IT services are regularly managed to keep everything as secure as possible.
  • Backups and Recovery: Rest easy that your information is safe from unforeseen circumstances. Cloud IT services are routinely backed up, so that your information is secure in multiple places. This way, your workflow processes are never interrupted in emergency situations.
  • Efficiency: With cloud IT services, those pesky problems of the past are no longer a hassle. With automatically regulated, secured, and upgraded cloud services, you can get back to work immediately, even if that work is from your living room—maximizing efficiency and reducing down time.
  • Continuity: Cloud IT services ensure business continuity. Your business will never skip a beat as you move forward, because you and your workers will have access to real-time information at all times.

If you want to move into the future with cloud IT services, let Infomax help guide the way.

The True Value of On-Site Service

Servicing your IT network is not a one-size-fits-all scenario. Although remote monitoring serves many valuable functions, nothing replaces the need for occasional on-site service. Ideally, servicing your IT network should be a balance between remote monitoring and on-site service. This way, your business can run as smoothly as possible.

Here are some IT functions that require on-site service, and provide innumerable benefits to your business:

  • IT Road mapping. It’s hard to get anywhere without directions, and a good technology road map will help your business get to the next step. A technology road map ensures that your business is not blindly moving forward in the digital age, but is instead adapting in ways that best suit your business needs. Technology road maps are updated quarterly, so that your business is always headed in the right direction.
  • Email security. Email correspondence is one of the most important forms of communication these days. Make sure this important facet of your business is fully protected, using encryption, filtering methods, and other security options tailored to your business needs.
  • Disaster recovery. Let’s face it. No one likes to think about disaster striking. Fortunately, Infomax takes much of the thinking out and simplifies your recovery plan. Furthermore, with effective and reliable backup plans, you will be able to access those lost or damaged files quickly.
  • The latest software. Infomax provides the most cost-efficient software solutions available. Whether it’s a firewall, filters, or application controls, Infomax will keep your business properly monitored and protected. You will never have to worry that your software is out of date.
  • Mobile security. Mobile devices help businesses function from anywhere at any time. For that reason, they should be as protected as your in-house equipment. Mobile device management will streamline your devices, be they mobile phones or tablets, so that sensitive information is fully protected across all platforms.

As you can see, on-site services are a vital part of your IT strategy. Infomax can help secure your business from the inside out. Contact us today to learn more.

Big Benefits to Upgrading Your Office Equipment

Your business is always growing, so shouldn’t your technology be growing with it? All too often, businesses stick with their outdated equipment, thinking that a new investment simply is not worth it. However, whether your equipment consists of one lone printer or a fleet of multi-function devices, there are several reasons upgrading is vital for business success.

Here are some reasons why evaluating your equipment every few years is so important:

  • Quality. First and foremost, as technology in printing advances, the quality of output and operations increases, as well. Also, due to normal wear and tear, it might be time for you to consider investing in new equipment. Printing has come so far in recent years that in-house options actually rival those of print shops.
  • Cost. Don’t be intimidated by the sticker price of a shiny new MFP. In fact, that newer machine will likely lower your cost per copy. This means that over time, your printing costs will go down as a result of this new investment. You’ll also be able to produce professional materials in-house, rather than outsourcing them. Leasing is also a great way to keep you costs low.
  • Maintenance. Repairs are expensive. Decrease the odds of needing to repair your copiers and printers by investing in new equipment. New machines last longer, work faster, and produce better materials than those dusty, old devices that are waiting to malfunction.
  • Options. Your trusty printer might get the job done, but how many jobs can it actually do? With today’s multifunction printers, you no longer need separate printers, scanners, copiers, and fax machines. An MFP provides all of these services (and more) using less space and less money.
  • Security. Upgraded equipment utilizes a myriad of security options. Certain pieces of equipment can even help you track which users are overprinting. This information can help you establish printing limits. Even encryption services are available in many newer devices.

Contact Infomax today to learn about how upgrading your equipment can specifically help your business.

Stay Ahead of the Competition with Color

Color printing offers a wide array of benefits for small, medium, and large businesses alike. Furthermore, bringing color printing in-house can add even more savings, flexibility, and customization options. In addition to the financial benefits, there are even psychological benefits to utilizing color on your business and marketing materials.

Here are several benefits of in-house color printing:

  • Flexibility: In-house color printing means you can print exactly what you need—no more, no less. Print shops will often have strict guidelines on how much needs to be printed, and they will charge accordingly. However, by performing your own in-house printing, you can bypass these unnecessary guidelines and print what you need when you need it.
  • Savings: The cost of color printing can seem extravagant, especially if you are used to print shops. But, with in-house color printing, your cost per page actually goes down. Print shops also tend to bundle other costs into what you pay. In-house color printing avoids these extra charges.
  • Efficiency: Going green is often seen as a cumbersome process. However, by purchasing or leasing an in-house color machine, you can utilize eco-friendly inks and toners. Production printers used in print shops often do not have eco-friendly options.
  • Motivation: Besides the economic benefits of in-house color printing, color also has positive psychological effects on people. Color affects the brain, and motivates people to act. This means your response times and marketing efforts can improve.
  • Attention: Color documents allow you to direct the eye more effectively. In other words, color documents attract people’s attention faster and more intimately. In fact, studies have shown that people pay attention 82% longer when they’re gazing upon a more dynamic, colorful document.
  • Sales: Color printing is not just a way to make your documents prettier. It actually has real-time, tangible effects on your business. Color documents increase sales, so that your bottom line gets greener.

Boost the quality of your documents today, and watch as your business grows. If you’d like to learn more about the economic benefits of in-house color printing, contact Infomax today.

Go Green with Simple Solutions

Going green is a great way to save money and the environment. The problem is that many businesses simply do not know where to begin. The options are seemingly endless, and sometimes cost efficiency gets lost in the mix. Fortunately, there is an easy way to keep “going green” in the forefront of your mind and your bottom line.

When making the transition to a greener office environment, keep the three R’s in your mind at all times:

  • Reduce: First and foremost, it is vital that your company deciphers between the necessary and the unnecessary when it comes to printed documents. A good Managed Print Services (MPS) strategy will take this into account and help guide your business toward reducing the unnecessary elements. User controls and printer release codes are also great ways to reduce superfluous printing, while saving your company money. Also consider reducing your actual printing devices. Perhaps you don’t need a desktop printer in every office. We can help you evaluate your print environment to reduce office waste.
  • Reuse: A great way to go green is to use your equipment in as many ways as possible, or switch to multifunction products that maximize efficiency but minimize your carbon footprint. Also, consider duplex printing when it is appropriate. If the information on one side of the paper is not sensitive, throw it back into the printing tray. Reusing as much as possible will help save money and trees.
  • Recycle: Everyone knows you can recycle paper. Put secure recycling bins near your MFPs and let recycling paper become second nature. Then, move on to recycling various consumable parts and cartridges associated with your printing needs. Once these actions become second nature, you are well on your way to going green.

The three R’s help simplify the “going green” process. Share these tips with your workers and take the intimidation factor out of it. After all, helping the environment should not be a stressful task. In fact, it should be universally helpful.

Contact Infomax today to learn more ways to go green!

What Does Your IT Roadmap Look Like?

An IT roadmap is one of the most important strategic assets a company can have. Essentially, it’s an evaluation of your company’s specific IT needs. Without an IT roadmap, you might as well be driving in the dark with your headlights off. Companies without properly managed IT roadmaps run the risk of data loss, security threats, and all sorts of unfavorable situations.

An IT roadmap will help guide your business toward reaching both your short-term and long-term goals by matching you with specific technology solutions along the way. Here are just a few reasons why having an IT roadmap is essential for your company:

  • Minimizing disruptions. A good IT roadmap will systematically tighten the security and functionality of your systems.
  • Economically sound. No one likes spending time and energy on IT issues. With a properly set up IT roadmap, there will be fewer monetary surprises. You will be able to deal with issues before they arise, so you can mange them quickly and get back to work.
  • Building relationships. Prepare for your service credibility to skyrocket. Your services will continue to improve, as you are not simply moving forward blindly. Rather, you have the guidance of an IT roadmap to get you where you want to go.
  • Adapting fast. In a perfect world, there would be no IT problems. However, in the world we live in, they are inevitable. Fortunately, with an IT roadmap, you can act quicker than ever. When the storm comes, your company will be prepared.
  • Staying current. IT roadmaps are best when developed or updated annually. This is because, as technology continues to improve at lightning speed, so must your roadmap.

Remember, a roadmap should be customized for all areas of your business, and based a strategic evaluation of your company’s needs. Infomax has the ability to build and maintain a reliable and current IT roadmap for your business.

Visit our website, or contact us today to learn more.

The Tools You Need to Print Smarter

Although many businesses have gone virtually paperless, there still remains the inevitable need to print physical documents. When these needs arise, it’s important to remain smart about your printing decisions. Whether you are trying to going paperless or are still printing consistently, it’s vital that you have tools in place to keep your costs low and your efficiency high.

Here are some ways to ensure that your printing is happening efficiently:

  • Print caps and quotas. Ideally, efficiency and cost are at the forefront of every worker’s mind. However, in the day-to-day happenings of any workplace, these factors sometimes take a backseat. In the fast-moving world of business, sometimes limits must be put in place. Limiting the variables is a fundamental method of saving money in the workplace, and implementing print quotas is a great way to do just that. Try implementing caps on printing for individual employees. Make them aware of these caps and enforce them, then watch as your printing costs plummet.
  • Analytic reports. It’s hard to optimize any area of your business if you are in the dark about it. Utilizing print reports can show you trouble spots in your business, so that you can take the necessary steps to iron out those wrinkles.
  • Digitized documents. The phrase “going paperless” can be foreboding. Do not let intimidation keep your company from lower costs and higher efficiency. Even small steps in digitizing documents will show drastic improvements in your company’s workflow. The benefits of digital document management are virtually endless. If what you are looking for is speed, security, and affordability, taking the time to invest in digital document management is a surefire win. And the more you start to digitize documents, the less you’ll need to print!

Partnering with Infomax can take the guesswork out of smart printing, and our team of experts can help you transition to the world of digital document management.

Contact us today to learn how we can meet your business’s specific needs.