When considering office productivity, several factors come into play. Your management style, employee morale, and even how much sleep your team gets at night affects your team’s productivity levels. One oftentimes overlooked factor of productivity is the tools you have in place to maximize your company’s workflows.
Although there are various novelty items that can make your business soar, like applications that enable wireless printing straight from mobile devices, or fire and waterproof external storage drives, the driving force behind office productivity is your larger technology fleet. These essential tools are responsible for keeping your team’s workflows running efficiently.
Here are a few foundational pieces of office equipment and technology that will ensure your team is working at its peak of productivity.
Multifunction Printers (MFPs) – Whether color or black and white, MFPs offer a wide range of capabilities, including document capture and data automation software, which will help your team function at its highest level. MFPs allow users to email scanned documents to a customer from the machine itself, or easily print addresses on envelopes instead of printing out labels. Once properly trained, your staff will save hours of time with an in-house MFP.
Cloud Storage – In today’s mobile world, having your business’s data available at your fingertips opens up new possibilities for workflows. You can pull up an invoice on your smartphone while visiting a client on-site, or edit a proposal on your tablet on a layover in the airport on a business trip. Unlimited access to all of your company data is available with modern cloud storage solutions, increasing your team’s access to business documents and programs, and in turn boosting productivity.
Software – Don’t forget the tremendous benefits that specific software can reap for your business. Think about how document automation software, programs that streamline the filing of electronic documents, can add to your team’s productivity. Your employees will never lose an email again, or decide how to file data. Software options are abundant, so working with your trusted technology partner is key when determining the best software to incorporate into you business’s workflows.
If you’re interested in upgrading your current technology or in adding new hardware or software to increase your company’s productivity, contact Infomax today.