Managed Print Services (MPS) is a service-related relationship with an outside provider that manages the printing and document output needs of your company. An MPS solution will reward an organization with numerous benefits, from lowering your overall print spending to improving productivity to increasing your data security. However, there are steps you can take to maximize the return on your investment and help you get the most out of this solution.
Each workplace is unique, with its own needs, challenges, and way of doing things. Therefore, when taking advantage of an MPS solution, it’s in your best interest to get involved to ensure you realize the many benefits Managed Print Services can provide you with.
Take full advantage of the print assessment. The first step of an MPS solution is an initial assessment of your printing environment. Have your team work closely with your MPS provider so they can get a detailed, accurate analysis of your printing requirements and your workflows. Their feedback will help position your provider to optimize your print fleet, eliminate inefficiencies, and reduce waste.
Don’t be afraid to speak up. Following your initial print assessment, your MPS provider will present a comprehensive strategy based on these findings. This will include recommendations to eliminate and or replace obsolete, inefficient, or redundant devices; relocate devices to more suitable locations; and ways to eliminate wasteful printing practices. While a reputable MPS provider such as Infomax Office Systems will have the knowledge and experience to provide you with sound counsel when it comes to optimizing your printing environment, be sure to voice any concerns you may have. No one knows your organization and it’s day-to-day operations like you do, so if you have any doubts or questions about a recommendation be sure to voice them.
Have your staff buy-in to the plan. Major organizational changes have no chance without buy-in from all employees. You can help facilitate this by explaining why you’re implementing an MPS solution, as well as what the company and they individually have to gain from it.
Partner with a trustworthy, qualified MPS provider. While you’re sure to find a number of business solutions providers in your area that offer Managed Print Services, do your homework and get to know who you are considering doing business with. How long have they been serving your local area? What type of reputation do they have? Have they partnered with other businesses in your industry? A reputable MPS provider will be happy to provide you with satisfied customers willing to go to bat for them with a testimonial or endorsement.
For more information about our MPS solution and how it can bring to your company, contact us today.