Make Managed Print Services Work for YOU

Managed Print Services (MPS) is a service-related relationship with an outside provider that manages the printing and document output needs of your company. An MPS solution will reward an organization with numerous benefits, from lowering your overall print spending to improving productivity to increasing your data security. However, there are steps you can take to maximize the return on your investment and help you get the most out of this solution.

Each workplace is unique, with its own needs, challenges, and way of doing things. Therefore, when taking advantage of an MPS solution, it’s in your best interest to get involved to ensure you realize the many benefits Managed Print Services can provide you with.

Take full advantage of the print assessment. The first step of an MPS solution is an initial assessment of your printing environment. Have your team work closely with your MPS provider so they can get a detailed, accurate analysis of your printing requirements and your workflows. Their feedback will help position your provider to optimize your print fleet, eliminate inefficiencies, and reduce waste.

Don’t be afraid to speak up. Following your initial print assessment, your MPS provider will present a comprehensive strategy based on these findings. This will include recommendations to eliminate and or replace obsolete, inefficient, or redundant devices; relocate devices to more suitable locations; and ways to eliminate wasteful printing practices. While a reputable MPS provider such as Infomax Office Systems will have the knowledge and experience to provide you with sound counsel when it comes to optimizing your printing environment, be sure to voice any concerns you may have. No one knows your organization and it’s day-to-day operations like you do, so if you have any doubts or questions about a recommendation be sure to voice them.

Have your staff buy-in to the plan. Major organizational changes have no chance without buy-in from all employees. You can help facilitate this by explaining why you’re implementing an MPS solution, as well as what the company and they individually have to gain from it.

Partner with a trustworthy, qualified MPS provider. While you’re sure to find a number of business solutions providers in your area that offer Managed Print Services, do your homework and get to know who you are considering doing business with. How long have they been serving your local area? What type of reputation do they have? Have they partnered with other businesses in your industry? A reputable MPS provider will be happy to provide you with satisfied customers willing to go to bat for them with a testimonial or endorsement.

For more information about our MPS solution and how it can bring to your company, contact us today.

How Document Management Gives Your Business a Competitive Edge

Although most companies have made the transition into the digital age, some are still stuck in time-consuming paper-based processes. Many tasks and paperwork fall through the cracks with this system. With a digital solution, such as document management, the level of issues decrease significantly. Document management is a form of digital automation in which an organization can store, track, and manage all documents electronically via the computer system and software. A system such as this can give your businesses in Des Moines a competitive edge.

  • Reduce costs – Paper is costly. By getting rid of a paper storage system and implementing a document management system, you are saving a significant amount of money that can be put toward a more intelligent investment.
  • Increase efficiency – By saving money, clearing out the old paperwork, and freeing up the physical act of managing a paper storage system, your business will see increased efficiency. Digital document management allows for a more streamlined workflow and gets tasks completed quicker.
  • High level of compliance – With a digital system, you will have more control over the security of sensitive documents. You can set up rules and passwords to ensure that only the approved sets of eyes will have access to such files. All data will also be saved off-site so that the risk of losing any sensitive files are minimal.
  • Long-term security – Document management can also be seen as a safeguard against an unexpected disaster scenario. In the event of a flood or hurricane, you will have the peace of mind to know that all of your files are safely stored electronically. There is no risk of having them damaged or destroyed by a natural disaster.
  • Growth opportunities – Since most businesses have adopted document management in Des Moines, it is essential to stay ahead of the pack. With this storage system, you have the employment appeal of new, high-level, tech-savvy staff members. This system can be used across all departments of an organization, from human resources to marketing to finance. You more likely attract the right sort of employees by staying ahead of the virtual curve.

Learn More About Document Management in Des Moines

If you are looking to implement a document management system for your organization, contact Infomax Office Systems today. We would be happy to answer any questions you might have and give you more insight into how document management can improve your business.

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