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Delete Duplicates with Forms Solutions Software

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When digitizing and automating business practices, it’s smart to start with cumbersome processes and major functions. You’ll get the best bang for your buck by optimizing these areas. Increase your operational efficiency by utilizing forms solutions software, a digital tool that will give you a great return on your investment.

Understanding Forms Solutions Software
Forms provide an easy way to capture consistent information, and their standardized format helps ensure that records are complete. Forms Solutions Software generates forms in digital format only, but with the look and general experience of paper forms.

Forms Solutions Software vs. Electronic Document Management
Both Forms Solutions Software and Electronic Document Managment (EDM) support electronic capture of data to maximize efficiency. Both rely on the automation of standard processes to improve productivity. However, EDM typically starts with physical paper, and digitizing documents usually involves manual data entry or scanning. With Forms Solutions, meanwhile, you skip the paper entirely, capturing data directly as it is entered into a computer-based form.

Deleting Duplication
● Data capture — With direct input into the computer or device, Forms Solutions require no extra data entry and no Optical Character Recognition (OCR)—making it faster and less error-prone. Autofill functions save you time by completing standard fields, and mobile integration provides access anytime, anywhere. Employees can enter data while they’re on the go, from wherever they are.
● Workflow — You’re tired of emailing documents back and forth. Filing multiple cross-referenced copies of customer financial records is redundant and time-consuming. Forms Solutions automate and digitize your workflows, providing tagging, account association, routing, and notifications.
● Away from paper — In addition to data accuracy and workflow hassles, the financial and environmental costs of relying on paper forms is substantial. Shipping, handling, printing, storage, raw materials… they all cost you and your business. Forms Solutions, meanwhile, make your data easier to store and integrate into your Enterprise Resource Planning software.

If you’re tired of duplicating data entry and filing, stop juggling multiple copies and get started with Forms Solutions Software. This powerful tool still possesses the functionality of paper forms but includes all the benefits of instant digitization. Contact Infomax Office Systems to learn more.

Streamline Forms with Digital Solutions

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Data is a vital part of any business, so the method with which you collect that data must be carefully considered. Many businesses rely on forms completion to keep track of information such as customer history, inventory tracking, and client invoicing. Ultimately, these forms can create a headache-inducing paper chain, while eating up valuable resources and negatively affecting your bottom line.

Wouldn’t a simpler solution be to digitize your forms, thereby streamlining your manual processes? By converting your forms to digital versions, you can easily keep track of them and share them instantaneously.

Here are some of the ways forms solutions from Infomax can simplify your data collection processes.

  • Rapid deployment. With electronic forms, you can create all of your forms quickly, and deploy them just as fast.  No more waiting for print services or a form order to come through. Your workflows will be streamlined and more efficient, as well.
  • Mobile functionality. By capturing forms information digitally, you can easily access it from anywhere. Custom templates and version controls provide the same functionality of your physical forms with the added benefits of file syncing and digital mobility.
  • Paper and forms cost savings. By converting your forms to digital versions, you are drastically reducing the amount of paper your company uses and receives. You’ll save on form production and printing, which can add up to tremendous savings for many businesses.
  • Easier signature capture. If your workflows require signatures as part of the approval process, online forms make it easy to digitally sign documents and keep the workflow moving forward. By streamlining the signature process using digital applications, you can save an immense amount of time and frustration.
  • Instant Access to Data. With digital forms, your data is instantly accessible, in real time, and can be easily updated from anywhere. You can make quick and informed business decisions with all the information you need.

To learn more about how streamlining forms with digital solutions can help nearly every area of your business, contact Infomax today.