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How to Maintain Operations While Working Remotely

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The ability to work remotely is one that most office employees and employers have come to expect in the digital world. Even if employees and employers don’t see remote working as essential to operations, business partners and clients certainly want to be assured that a company can maintain productivity if employees are out of the office.

It’s imperative that organizations have a plan for employees to work remotely, whether it’s on a regular basis or temporarily. Here are some of the office systems we can help your organization prepare.

Servers

When employees aren’t in a centralized location, access to the organization’s server is necessary for employees to store files and connect to other network devices. Our Complete Cloud services — powered by Avatara — ensure that businesses can maintain access to the network even if they are offsite. With Complete Cloud, all servers, storage and other infrastructure are moved to the cloud, represented as multiple secure data centers across the country.

All computers and technological systems are hosted in the secured cloud so remote workers don’t have to be physically connected to a tangle of hardware while in a home office or other remote location. Additionally, data is regularly backed up and encrypted with cloud computing so cyber security presents no issue.

Laptops

Desktop-as-a-Service, or DaaS, is a secure way for your employees to gain access to their desktops without storing all their files directly on the device. DaaS is a type of cloud computing that allows businesses to project a workspace through a device.

That means all data, applications and even the desktop are stored in multiple geographically dispersed data centers. Software programs allow users to access these desktops on laptops, desktop computers, tablets and cell phones, even if they are outside of the typical office space.

Documents

Offices often have a more controlled environment than a remote working location. That means the organization’s important documents could be more at risk to be damaged or compromised. Additionally, employees may find a once-easy collaborative task cumbersome if they have to send drafted documents back and forth through email. 

Our document management system stores, tracks and manages files digitally where employees can securely access them and work on documents simultaneously. The software program allows employees to easily search for files. Additionally, the documents are securely archived, negating the concern that employees could lose or damage documents that result in data or revenue loss.

Communication

Efficient and effective communication is essential to a company, internally and externally. Hosted communications systems — or internet-based communication applications — ensure that the process remains smooth. These applications work through the cloud so your employees don’t need to be connected to in-office phone systems and all data is secure. Calls from cell phones through the hosted system also show up on caller ID as the business’ phone number.

Additionally, the program can allow a group of employees to collaborate and edit a document in real time and facilitate a video or phone chat for employees working in different areas.

Infomax can help prepare your organization to work remotely. Learn more at InfomaxOffice.com.

Why Your Office Should Use DaaS

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Cloud computing provides many advantages to the workplace, including increased security, accessibility and cost savings. Desktop-as-a-Service, or DaaS, could change the way your office operates for the better. But what is it? We answer all your questions here.

What is DaaS?

DaaS is a type of cloud computing, or computing supported by multiple secured data centers. Information technology providers offer this virtual computing to businesses to project its workspace through a device.

What makes DaaS different?

With typical computing, data is stored on a business’ devices and local servers. Companies are saddled with maintaining expensive, cumbersome and vulnerable infrastructure on-site. DaaS computing is done through the cloud. That means all data, applications and even the desktop are stored in multiple geographically dispersed data centers.

Software programs allow users to access these desktops on laptops, desktop computers, tablets and cell phones, even if they are outside of the typical office space.

How does DaaS compare to VDI?

Virtual Desktop Infrastructure, or VDI, is similar to DaaS. Both provide virtual desktops. However, DaaS is hosted through off-site servers and data centers, while VDI is hosted through local servers maintained by an IT team. That means organizations that use VDI to serve virtual desktops have to maintain and upgrade on-site servers, a labor-intensive and expensive process.

What are the benefits of DaaS?

Increased security: Because all computing is done through the cloud, all data is encrypted and regularly backed up. Data is easily recovered if a natural disaster, computer failure or cyberattack occurs. Access to the company desktop is always restricted, protecting the organization’s sensitive data if an employee damages, loses or has a laptop stolen.

Accessibility: No matter where your employees are working, they can access shared files and applications. DaaS makes remote working a breeze. Those inside the office also benefit from the cloud computing service because they’re not waiting on laggy applications and software on individual devices.

Cost savings: With DaaS through Infomax, you pay only for what you consume, avoiding those excessive monthly or annual fees you used to pay for benefits you never used. This means you can also scale the service up or down as your office expands or needs change. You’ll never be hit with upfront charges, bandwidth utilization fees or minimum term conditions.

Easy Management

Businesses avoid wasting time, money and space maintaining infrastructure through DaaS. By using a third-party IT provider, such as Infomax, the all management of DaaS is off your organization’s plate.

Learn more about Infomax’s DaaS services here.