Document Management Can Help Green Your Business

In the search for sustainability, it can often feel as though we have to choose between the planet and profits. Fortunately, new technologies are making environmentally friendly choices both smart and cost-effective. Document management is a perfect alignment of efficient technology and good corporate citizenship.

Whether the data you manage starts as digital assets or are scanned from paper originals, document management is about using software for the storage, searching, sharing, and tracking of business information.

Read on for a few ways document management systems can help your business go green while saving green.

Reduce printing needs – By going digital, your use of consumables like paper and toner can drop dramatically. Digital forms and customized routing of electronic documents eliminate the need for burdensome duplicate and triplicate forms and prevent the need for copies of copies for sharing purposes.  Document management can also reduce your carbon footprint and printing budget with the implementation of page caps for individual team members, ensuring your business is always printing smart.

Eliminate storage expenses – With document management, piles of paper are turned into streams of ones and zeroes—the language of computers. Instead of filling costly office space with rows of file cabinets, digital documents can be saved on DVD-ROMs, servers, and hard drives, using a tiny fraction of the space needed for physical documents. How would that space better serve your business once all those old paper files are shredded and recycled?

Improve access efficiency – Digital documents can be indexed and searched right from your desktop. This improved efficiency saves your business money, as your employees can easily access files that once took them hours to find in filing cabinets. You can retrieve records from a designated date range, pull up the order history for a specific vendor, and even search the content of documents for keywords. A well-designed document management system makes accessing your data fast and intuitive, whether it’s for daily customer service or infrequent archive searches. This improved productivity means you’ll be going green while saving green—it doesn’t get much better than that!

Document management is a smart and easy way to green your business. It’s kinder to the environment, faster for your staff, and better for your bottom line.

Contact us today to learn more about document management solutions and how Infomax can help you implement this green strategy.

2 replies
  1. Acton Ace says:

    Paper handling refers to a variety of machines designed to manipulate paper. Whether you are looking for paper cutter, corner rounders or collators, you will find it here. Paper handling equipment consists of a lot of different devices that are used to prepare and finish off documents. This category includes cutting tools (such as rotary trimmers), booklet makers, and letter openers. Here’s some information about some of the items that are grouped together under this term so you can determine if there might be something that’s right for you and your document finishing needs.
    • Cutting tools. This term includes a number of different devices such as guillotine cutters, rotary trimmers, and electric cutters.
    • Letter openers. As you can tell from the name, these machines are pretty straightforward: they can open your mail for you. Letter openers can be small and handheld which is great for light, personal use.
    • Booklet makers. These are unique devices that can fold and staple booklets which helps free up the operator for other projects.
    • Paper drills. One task that can be particularly time-consuming is punching holes in paper so it can be used in binders, file folders, and so on.
    • Collators. Organizing your documents can be taxing and time-consuming, but a collator can help you get the job done quickly.
    Nowadays people prefer buying things online as it saves lot of time and money as well. DigitalBuyer is an office products retailer specializing in fireproof file cabinets & safes, office furniture, industrial materials handling, office equipment, and commercial products & Paper Handling Equipments. In Paper Handling equipments they carry lot of items such as Folding Machines, Cutters & Trimmer, Auto Letter Openers, Business Cards slitter and much more. They carry good quality items at much affordable prices.

  2. marry daniel says:

    very doubt that document and records management has now became a need of every organization. these management software’s makes life very easier. By using these not only makes your records secure but also saves time and energy.


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