Printing can represent a substantial cost to businesses, in some cases as much as 7 percent of your total budget. One way to reduce your overall printing costs is by stretching out your toner cartridges to get the most use possible out of them. To make the most of your toner, we’ve put together a few tips for increasing toner lifespan and decreasing overall costs.
Optimize Your Printer Cartridge
Shake it — Each printer cartridge contains toner in powder form. Over time, this powder can clump and become unevenly distributed, leading to streaks, uneven pages, and wasted toner. To extend the life of your toner, remove the toner cartridge, cover it with a paper towel, and shake to redistribute the powder.
Unclog the nozzle — Clogged toner cartridge nozzles can lead to skipping and inconsistent output. Using a damp paper towel, wipe the bottom of the cartridge. Follow up with a dry wipe and you’re good to go.
Utilize Your Print Settings
Change print mode — Draft mode, fast mode, and toner-saver mode all use less ink by reducing the DPI (dots per inch). Utilize one of these modes when content matters more than print quality; they’re often perfectly acceptable for working with intra-office documents.
Print in grayscale — Conserve color toner by avoiding “rich blacks” that use additional color to produce deep-toned blacks.
Default settings — For the greatest impact, make your ideal print settings the default for your printer(s). In Windows operating systems, go to Windows > Control Panel > Hardware and Sounds > Devices & Printers. Right-click and select “Printing preferences” to make changes to your settings that will help you conserve toner.
Listen to Your Printer
Consider your cartridge credentials — While your choice of toner cartridge (Original Equipment Manufacturer (OEM), generic, remanufactured, or refill kits) can often save you money while reducing your environmental impact, the quality of your printing can be less predictable.
Replace the toner cartridge — When all else fails, put in a new toner cartridge.
Printer toner can be a precious commodity in today’s cost-conscious office. Make your investment last longer by maintaining toner cartridges and using smart settings like draft mode or grayscale. Of course, the best way to save is by sparing your printer and minimizing your printing. Call Infomax Office Systems today for help optimizing your print environment.