Quality and Affordable Printing Solutions for Every Office

Monochrome printers and multi-function printers (MFPs) have come a long way since dot matrix printing of yesteryear. Many companies might assume monochrome printing solutions are also becoming dated, as color devices rise in popularity. But, today’s black-and-white printers and MFPs have kept pace with modern technology and often include sophisticated features—including Wi-Fi, duplex printing, and mobile capabilities—to streamline efficiency in your office, while still remaining incredibly affordable.

Monochrome machines are often the most affordable option, making them an ideal option for businesses on a budget. If your office has a color printer or MFP and needs to supplement its network, additional monochrome hardware is your most economical choice. If you’ve already determined that your office can benefit from a monochrome printer, the next step is to decide how you want that machine to function in your office. Is it going to be your company workhorse, shared by more than ten people? Is your marketing team going to be using it, possibly requiring very small fonts to print legibly? How you intend to use your new black and white printer is the first step in your purchase.

Once you figure out the purpose of your new machine, the next step is to consider the specs of your top choices. Each printer’s capabilities are clearly outlined for every machine on their corresponding information sheets. Simply understanding printer specifications in order to compare models can save you time and money in the long-run.

Here are a few points to consider in order to get the best monochrome device for your budget:

Resolution – Resolution is the maximum number of printed dots per inch (dpi) both vertically and horizontally. The lowest resolution in modern printers is roughly 600 dpi, so consider the type of printing you’ll be using your machine for. If you are simply adding a new device for a few employees to share for everyday printing—where professional-quality outputs are not required—a 600dpi printer will do the trick. Looking for resolution specs may help you determine if your choice is the most economical choice.

Print Speed – The corresponding acronym for this spec is PPM, or pages per minute. Again, the function of the machine will help determine an acceptable range for how many pages you need your new machine to print per minute. Typically, the fewer pages printed per minute, the more economical the machine.

Connectivity – Connectivity is about how your printer links to computers and mobile devices. All printers have USB ports, allowing for a wired connection to virtually any device. Basic devices can connect to your networked print fleet via an Ethernet cable. For increased mobility, many models also support wireless printing. Look for how each model connects to devices to help determine your top choice.

Paper Handling – The type of paper you intend to use—everything from size to thickness to output tray capacity—is outlined in the paper-handling specs. Consider not only if you’ll be printing in different sizes, but also the type of paper that you intend to use. This point is particularly important if you intend to print addresses on envelopes on your new machine. Also, duplex printing is included in this spec, and should be considered as an eco-friendly, cost-effective option.

Monochrome machines are an affordable option for your next office technology purchase, as they offer significant features that can be incredibly beneficial to your business at a fair price. Knowing the function of your machine and understanding the meaning behind the spec sheet should help you make the best decision for a quality, affordable monochrome printer to add to your network.

For more information on black and white printing solutions, contact Infomax today!

How to Keep IT Costs Down and Security High

Everyone wants a safe and secure IT network. However, everyone also wants to make sure they are not spending an arm and a leg on unnecessary steps or convoluted security measures. Keeping your IT network secure should not break the bank. In fact, keeping your IT costs down and your security high does not have to be difficult at all. With a few tips and a little diligence, you can keep your IT network safe and your costs down.

Here are some tips on how to save cash and secure your IT systems:

  • The basic three. It is paramount, when securing your IT network, that you keep a close eye on the three basic types of IT security. First of all, there must be a proper system for backups. Backups are an essential part of any IT security setup. Secondly, there is maintenance. Ongoing security includes things like firewalls and spam filters, and will catch problems before they manifest, ultimately helping your bottom line and saving your from massive headaches. Finally, be sure you have a proper recovery system in place. Disaster can’t always be prevented, and in those instances, a good recovery system is essential. Focus on these three areas of IT first, and then add on as your budget allows and as your business grows.
  • Getting everyone involved. It’s important to remember that you alone cannot handle your company’s IT network. The security put in place is only as efficient as those maintaining it. Educate your employees on just how to handle the security of the business. Turning off computers at night, avoiding potentially harmful emails, and other basic steps will ensure everyone in your company is doing their best to keep information safe.
  • Get a partner. Finding a reliable partner for IT security is one of the most beneficial steps you can take for your business. Rather than going at it blindly, hire a group of experts who understand the intricacies of IT management. This way, you and your partner can work together to customize plans for your business.

To learn more about IT security and how it can be affordable for your business, contact Infomax today.