Easy Ways to Practice Green Printing in the Office

Environmental responsibility is essential in today’s office. Not sure how to start doing your part, beyond recycling paper? Read on for some easy strategies to increase your company’s commitment to sustainability by focusing on greening your business’ printing practices.

● Print on both sides — Two-sided (also called duplex) printing is one of the fastest and easiest ways to green your printing practices. By choosing this setting, your printed documents will use as much as 50 percent less paper.

● Use fast or draft mode — Fast mode speeds up printing time and dramatically reduces the amount of toner used per page. Only print in normal or high-resolution if it’s absolutely necessary—like for formal presentations and proposals.

● Print in monochrome — Black and white printing uses less toner than color printing. Even “black” text can use color toner, unless you specifically designate grayscale or monochrome printing.

● Program eco-friendly defaults — The best way to ensure green printing practices from your staff is to make it automatic. Set all printers in your fleet to default to environmentally-friendly settings to ensure the biggest impact.

● Avoid printing pictures — Unless an image is essential for understanding the content, stick to text only when printing.

● Use print-friendly formats — If you must print a webpage, look for the printer icon—typically at the top of the page—to print without wasteful images, sidebars, and menus. For PowerPoint presentations, print in handout format, with three or six slides per page.

● Share print resources — A networked device makes it possible for multiple users to share one machine. You’ll save energy by slashing the number of machines in use, and you’ll have less unused, wasted time for each device.

● Consolidate to a multifunction printer (MFP) — A single MFP can handle the duties of a printer, copier, scanner, and fax machine. Switching to an MFP will use less power, take up less space, and save money.

● Use EnergyStar-certified machines — Look for the blue star that indicates a device is as energy-efficient as possible. These models will usually include advanced sleep modes to save power when not in use, upping your sustainability efforts even when you’re off the clock.

● Recycle printer cartridges — Used cartridges can be refilled as many as a dozen times, conserving raw materials and preventing waste.

Contact Infomax Office Systems today for help putting green printing practices in place for your company!

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