Big Benefits to Upgrading Your Office Equipment

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Your business is always growing, so shouldn’t your technology be growing with it? All too often, businesses stick with their outdated equipment, thinking that a new investment simply is not worth it. However, whether your equipment consists of one lone printer or a fleet of multi-function devices, there are several reasons upgrading is vital for business success.

Here are some reasons why evaluating your equipment every few years is so important:

  • Quality. First and foremost, as technology in printing advances, the quality of output and operations increases, as well. Also, due to normal wear and tear, it might be time for you to consider investing in new equipment. Printing has come so far in recent years that in-house options actually rival those of print shops.
  • Cost. Don’t be intimidated by the sticker price of a shiny new MFP. In fact, that newer machine will likely lower your cost per copy. This means that over time, your printing costs will go down as a result of this new investment. You’ll also be able to produce professional materials in-house, rather than outsourcing them. Leasing is also a great way to keep you costs low.
  • Maintenance. Repairs are expensive. Decrease the odds of needing to repair your copiers and printers by investing in new equipment. New machines last longer, work faster, and produce better materials than those dusty, old devices that are waiting to malfunction.
  • Options. Your trusty printer might get the job done, but how many jobs can it actually do? With today’s multifunction printers, you no longer need separate printers, scanners, copiers, and fax machines. An MFP provides all of these services (and more) using less space and less money.
  • Security. Upgraded equipment utilizes a myriad of security options. Certain pieces of equipment can even help you track which users are overprinting. This information can help you establish printing limits. Even encryption services are available in many newer devices.

Contact Infomax today to learn about how upgrading your equipment can specifically help your business.

The Tools You Need to Print Smarter

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Although many businesses have gone virtually paperless, there still remains the inevitable need to print physical documents. When these needs arise, it’s important to remain smart about your printing decisions. Whether you are trying to going paperless or are still printing consistently, it’s vital that you have tools in place to keep your costs low and your efficiency high.

Here are some ways to ensure that your printing is happening efficiently:

  • Print caps and quotas. Ideally, efficiency and cost are at the forefront of every worker’s mind. However, in the day-to-day happenings of any workplace, these factors sometimes take a backseat. In the fast-moving world of business, sometimes limits must be put in place. Limiting the variables is a fundamental method of saving money in the workplace, and implementing print quotas is a great way to do just that. Try implementing caps on printing for individual employees. Make them aware of these caps and enforce them, then watch as your printing costs plummet.
  • Analytic reports. It’s hard to optimize any area of your business if you are in the dark about it. Utilizing print reports can show you trouble spots in your business, so that you can take the necessary steps to iron out those wrinkles.
  • Digitized documents. The phrase “going paperless” can be foreboding. Do not let intimidation keep your company from lower costs and higher efficiency. Even small steps in digitizing documents will show drastic improvements in your company’s workflow. The benefits of digital document management are virtually endless. If what you are looking for is speed, security, and affordability, taking the time to invest in digital document management is a surefire win. And the more you start to digitize documents, the less you’ll need to print!

Partnering with Infomax can take the guesswork out of smart printing, and our team of experts can help you transition to the world of digital document management.

Contact us today to learn how we can meet your business’s specific needs.

The Advantages of an MFP-based Imaging Solution

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Even the most efficient and environmentally friendly office has to deal with a significant amount of paperwork. Just a single lost or misplaced document can have an enormous impact on your business. A multifunction peripheral or MFP-based document imaging solution can eliminate these risks and hang-ups.

  1. Maintaining a paper filing system is complicated and overwhelming. Staffers can easily get bogged down by piles of paperwork cluttering their desks. It’s estimated that an employee spends three to five hours per week looking for documents or files. This enormous waste of time, money and resources can be eliminated from your business by simply investing in a suitable MFP-based document imaging solution
  2. An MPF is an affordable, all-in-one business machine that can copy, print, scan and fax, and can be digitally networked to any computer or authorized user. You can continue to make hard copies of documents when necessary, and pick up faxes that arrive “the old fashioned way.” But an MFP gives you the added bonus of digitally scanning and safely archiving all of your company’s documents, making the quest for stray paperwork a thing of the past.