How Safe Is Your Email System?

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Everyone thinks they understand email security—don’t open emails from unknown senders, don’t click on suspicious links, don’t open untrustworthy attachments. But email security goes beyond common sense. To protect your business, and your employee and client data, you need to ensure proper email safeguards are in place before your email system s compromised. It’s important to ask the question: “Is your email system really secure?”

Here are several ways you can protect and defend your email system.

  • Consistent email policies. There is strength in unity. Therefore, it is essential that your employees are all on the same page when it comes to email. With just one chink in the armor, your defenses are lowered. Be sure that every employee is on the same page when it comes to email protocol, and then backup your policies with automatic safeguards to ensure compliance.
  • Reliable email filtering. Email filtering is absolutely vital in protecting your company’s sensitive materials. At Infomax, our iGuard core email filtering will recognize and eliminate nearly all viruses, worms, and other intrusions before they present lasting problems.
  • Efficient archiving. If not properly regulated, email archiving can become haphazard and headache inducing. Be sure that your emails are properly archived, so that they are easily retrieved in case of an audit. This will streamline a business process that will benefit your clients, as well as your personnel.
  • Thorough message encryption. Email encryption can help protect your business from prying eyes, both inside and outside your business’ walls. Using specific policy criteria, encrypted messages are sent automatically. This way, your valuable information is kept out of the wrong hands.
  • Dependable disaster recovery. Protecting your inbox from unexpected events is essential. When disaster strikes, be sure there is a reliable recovery system in place. For example, a system that provides auto-spooling of messages will ensure that your email is not thrown to the wolves if something goes wrong.
  • Guaranteed Continuity. When it comes to email, continuity matters. Email management and monitoring ensures that if your system goes down, your email system continues without interruption through a remote, redundant server. This way, your workflows do not come to a grinding stop in the event of an unforeseen problem.

To learn more about how to properly secure your email system, contact Infomax today!

Why Make the Switch to Managed IT?

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Integrating managed IT services might seem like a complicated, painstaking process. But, on the contrary, making the switch to managed services provides your business access to specialized tools and services that can alleviate your overworked in-house IT staff. Managed IT maximizes your budget and provides your business with lasting benefits.

Integrating managed IT into your business is not only easy, but it also provides many lasting benefits, including:

  • Improving productivity. It’s actually much easier to improve productivity with managed IT than without it. Your typical lawyer would rather spend his or her days practicing law, rather than attempting to be IT professionals—the same goes for your IT developers and admin staff. By integrating managed services, your team can focus on core objectives. This means your business environment improves right alongside your bottom line.
  • Reducing risks. Don’t just install an off-the-shelf anti-virus software package and hope for the best. There are a lot of ways threats can enter your IT network, and it’s actually much easier to reduce security risks when you have a reputable IT vendor—like Infomax—that is able to safeguard your entire business network against incoming threats. With managed IT, you can rest assured your data and your network is thoroughly protected.
  • Lowering costs. Think managed IT services will hurt your pocketbook? Think again. There is a common misconception that in-house IT always saves money. However, considering how quickly things change in the world of technology. You need a dedicated team to stay up to date on all of the latest solutions, so your technology doesn’t become dated and obsolete. Your existing in-house IT staff is best suited to focus on profitable, business-building projects, rather than day-to-day IT management tasks.
  • Accessing enterprise capabilities. Relying on a few people to perform in-house IT services might seem like the easier solution, but imagine having access to enterprise-level expertise across all IT areas. This means that the advancements made by your IT vendor are yours to utilize, resulting in a better functioning network and a more efficient business.

To find out just how easy switching to managed services really is, contact Infomax today.

How to Keep IT Costs Down and Security High

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Everyone wants a safe and secure IT network. However, everyone also wants to make sure they are not spending an arm and a leg on unnecessary steps or convoluted security measures. Keeping your IT network secure should not break the bank. In fact, keeping your IT costs down and your security high does not have to be difficult at all. With a few tips and a little diligence, you can keep your IT network safe and your costs down.

Here are some tips on how to save cash and secure your IT systems:

  • The basic three. It is paramount, when securing your IT network, that you keep a close eye on the three basic types of IT security. First of all, there must be a proper system for backups. Backups are an essential part of any IT security setup. Secondly, there is maintenance. Ongoing security includes things like firewalls and spam filters, and will catch problems before they manifest, ultimately helping your bottom line and saving your from massive headaches. Finally, be sure you have a proper recovery system in place. Disaster can’t always be prevented, and in those instances, a good recovery system is essential. Focus on these three areas of IT first, and then add on as your budget allows and as your business grows.
  • Getting everyone involved. It’s important to remember that you alone cannot handle your company’s IT network. The security put in place is only as efficient as those maintaining it. Educate your employees on just how to handle the security of the business. Turning off computers at night, avoiding potentially harmful emails, and other basic steps will ensure everyone in your company is doing their best to keep information safe.
  • Get a partner. Finding a reliable partner for IT security is one of the most beneficial steps you can take for your business. Rather than going at it blindly, hire a group of experts who understand the intricacies of IT management. This way, you and your partner can work together to customize plans for your business.

To learn more about IT security and how it can be affordable for your business, contact Infomax today.

Your Office Can Be Anywhere with Cloud IT Services

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Life does not always slow down so you can run in to the office whenever you need to get some work done. In fact, oftentimes, you find yourself out of the office for extended periods of time, or even for a few days out of each month. During these times, you need more just remote access to your email. You need complete access to your business documents, work programs, and everything in between. And that’s exactly what you’ll get with the vast power of cloud IT services, which allow your office to be anywhere there is an Internet-linked computer.

Here are some benefits to cloud managed IT.

  • Whenever/Wherever: Day or night, rain or shine, cloud IT services allow you to keep your business running at all times. Because all of your information, including documents, applications, and systems, are stored in the cloud, you can access them at any time, any day, year-round.
  • Security: Users can login securely from anywhere. This means that your information stays secure as they access it, and it stays secure in the cloud. Furthermore, cloud IT services are regularly managed to keep everything as secure as possible.
  • Backups and Recovery: Rest easy that your information is safe from unforeseen circumstances. Cloud IT services are routinely backed up, so that your information is secure in multiple places. This way, your workflow processes are never interrupted in emergency situations.
  • Efficiency: With cloud IT services, those pesky problems of the past are no longer a hassle. With automatically regulated, secured, and upgraded cloud services, you can get back to work immediately, even if that work is from your living room—maximizing efficiency and reducing down time.
  • Continuity: Cloud IT services ensure business continuity. Your business will never skip a beat as you move forward, because you and your workers will have access to real-time information at all times.

If you want to move into the future with cloud IT services, let Infomax help guide the way.

The True Value of On-Site Service

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Servicing your IT network is not a one-size-fits-all scenario. Although remote monitoring serves many valuable functions, nothing replaces the need for occasional on-site service. Ideally, servicing your IT network should be a balance between remote monitoring and on-site service. This way, your business can run as smoothly as possible.

Here are some IT functions that require on-site service, and provide innumerable benefits to your business:

  • IT Road mapping. It’s hard to get anywhere without directions, and a good technology road map will help your business get to the next step. A technology road map ensures that your business is not blindly moving forward in the digital age, but is instead adapting in ways that best suit your business needs. Technology road maps are updated quarterly, so that your business is always headed in the right direction.
  • Email security. Email correspondence is one of the most important forms of communication these days. Make sure this important facet of your business is fully protected, using encryption, filtering methods, and other security options tailored to your business needs.
  • Disaster recovery. Let’s face it. No one likes to think about disaster striking. Fortunately, Infomax takes much of the thinking out and simplifies your recovery plan. Furthermore, with effective and reliable backup plans, you will be able to access those lost or damaged files quickly.
  • The latest software. Infomax provides the most cost-efficient software solutions available. Whether it’s a firewall, filters, or application controls, Infomax will keep your business properly monitored and protected. You will never have to worry that your software is out of date.
  • Mobile security. Mobile devices help businesses function from anywhere at any time. For that reason, they should be as protected as your in-house equipment. Mobile device management will streamline your devices, be they mobile phones or tablets, so that sensitive information is fully protected across all platforms.

As you can see, on-site services are a vital part of your IT strategy. Infomax can help secure your business from the inside out. Contact us today to learn more.

What Does Your IT Roadmap Look Like?

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An IT roadmap is one of the most important strategic assets a company can have. Essentially, it’s an evaluation of your company’s specific IT needs. Without an IT roadmap, you might as well be driving in the dark with your headlights off. Companies without properly managed IT roadmaps run the risk of data loss, security threats, and all sorts of unfavorable situations.

An IT roadmap will help guide your business toward reaching both your short-term and long-term goals by matching you with specific technology solutions along the way. Here are just a few reasons why having an IT roadmap is essential for your company:

  • Minimizing disruptions. A good IT roadmap will systematically tighten the security and functionality of your systems.
  • Economically sound. No one likes spending time and energy on IT issues. With a properly set up IT roadmap, there will be fewer monetary surprises. You will be able to deal with issues before they arise, so you can mange them quickly and get back to work.
  • Building relationships. Prepare for your service credibility to skyrocket. Your services will continue to improve, as you are not simply moving forward blindly. Rather, you have the guidance of an IT roadmap to get you where you want to go.
  • Adapting fast. In a perfect world, there would be no IT problems. However, in the world we live in, they are inevitable. Fortunately, with an IT roadmap, you can act quicker than ever. When the storm comes, your company will be prepared.
  • Staying current. IT roadmaps are best when developed or updated annually. This is because, as technology continues to improve at lightning speed, so must your roadmap.

Remember, a roadmap should be customized for all areas of your business, and based a strategic evaluation of your company’s needs. Infomax has the ability to build and maintain a reliable and current IT roadmap for your business.

Visit our website, or contact us today to learn more.