On-Site IT vs. Cloud IT: Which Is Right for My Business?

No matter what type of business you run, one thing remains true for all: data is everything. For this reason, every business owner needs to make that key decision—should you utilize on-site IT or cloud IT? The answer to this question depends on several factors. Every business operates differently with unique data requirements.

Let’s take a look at the pros and cons of these two approaches to help direct you towards the method that will best fit the needs of your business.

 

On-site IT

Pros

  • Everything you need is physically there for you whenever you need it. There’s a sense of control by having your data stored on-site.
  • Your storage needs can be assessed easily when everything is on-site. This will help you properly monitor the kind of space that might need to be added in the future.
  • Choose your own hardware. You don’t need to rely on a specific software like you would with cloud IT.
  • You know exactly where your data is at all times. When it comes to sensitive data, you won’t have to worry about it ending up on another server or in some random data center.

 Cons

  • Theft can be an issue. If someone steals your equipment, your data is gone just like that.
  • The costs associated with on-site IT tend to be high. It takes a trained IT professional to maintain and manage these devices properly. Some of the equipment itself can be quite expensive as well, depending on how much data you need to store.
  • Human error comes into play more often. Backups need to be done manually, which can be costly if a backup does not occur.
  • If a disaster occurs, such as fire or flood, your equipment could get damaged. You could potentially lose all of your data in this type of situation.

 

Cloud IT

Pros

  • Utilizing a cloud-based infrastructure is all about convenience. You don’t have to worry about maintaining the hardware or staying up-to-date with the latest security features. All of these things are taken care of by your cloud service provider.
  • Setting up the cloud is easy. You don’t need to set up all of your hardware and connections. Instead, just fill out a quick form and submit. You will be ready to start using the cloud in minutes.
  • Cloud-IT brings scalability and flexibility. You can add cloud resources with a few clicks of the mouse to scale with your data use. For example, if you know you need more space during a busy season, it’s easy to add on without the headaches of buying more hardware that comes with on-site IT.
  • Automated backups take away the chance of human error. Your data is always backed up and available in the event of a disaster.

Cons

  • You will always need an internet connection of some kind to access your data. If a disaster strikes and you have no internet access, you will not be able to access the cloud.
  • You will have less control over your cloud interface and infrastructure. The software that you use is designed by an outside company, therefore you need to choose a set up that works best for your needs.

 Whether you choose on-site IT or cloud IT depends on your company’s particular needs. Oftentimes, it’s best to find a balance of both worlds by mixing and matching various applications to be on-site and cloud-based. For more information on both of these options and help assessing your Iowa-based business’s unique data storage needs, contact Infomax today. We will help you find the right fit for your business.

Why More Businesses are Bringing Digital Production Printing In-house

When it comes to large print jobs for your business, you have two options: outsource your projects to a print shop or print them in-house. Many of today’s businesses are turning to an in-house approach with digital production printing due to a number of benefits that are difficult to pass up. The driving factor for doing it in-house is control; there’s no more need to rely on outside vendors to meet your quality standards or deadlines. The use of an in-house digital production printer puts the full control of your printing projects directly into your hands.

Along with having full control of your jobs, in-house production printing brings along some other great benefits. Let’s take a look at some other ways they can help your business.

Quality you can depend on
How many times have you received a product from an outside vendor that didn’t quite meet your quality standards? An in-house digital production printer puts an end to that problem. These devices provide enhanced color capabilities that typical office printers and copiers cannot offer. Most importantly, you can keep a watchful eye on the results all throughout the production printing stages to ensure that the output meets your qualifications.

Reliability and flexibility to meet your needs
With an in-house production printer, you don’t have to rely on outside vendors to meet your deadlines. You can ensure that all of your projects are completed on time. You will also have the flexibility to add jobs to your schedule however you see fit. For example, let’s say you get a last-minute need for a print job that has to be completed in a rush. You can complete the job in time without having to work around the schedule of an outside print shop, or pay more money for a rush order.

Increased security
Printing often involves sensitive or confidential information. For example, let’s say you need to print up some HR materials with company policies and confidential employee information. By printing these jobs in-house, you completely avoid the chance of this information ending up in the wrong hands. In today’s world of identity theft and corporate data breaches, you can never be too cautious.

Take control of your print jobs with an in-house approach to production printing. For more information on how it can benefit your business, contact Infomax Office Systems today.

How to Get Started On A Preventive Maintenance Schedule

Your organization relies heavily on its office equipment to carry out important tasks on a daily basis. You can’t afford to have unexpected breakdowns with these valuable devices. This is why a preventive maintenance schedule is so important to implement.

A preventive maintenance schedule will ensure that your devices receive regular maintenance to keep them up and running without any costly disturbances. Let’s take a look at a few tips to help you get your preventive maintenance schedule started today.

  • Make an inventory list. Take a walk through your office and make note of all of your equipment. Once you establish this list, you can decide which devices need to be included on your preventive maintenance schedule.
  • Read through your owner manuals. This will help you understand what kind of maintenance each individual piece of equipment will need. You will also get a good understanding of the timing that is relevant to checking up on each device. If this seems like a daunting task, ask your service provider to break down your devices’ maintenance needs for you.
  • Check the current status of each device. Now that you assigned devices to your preventive maintenance schedule, you need to know the current state of each device and how these devices match up to the manufacturers’ recommendations in the owner manuals. You should also get all of your equipment into decent shape before it goes on your schedule. This evaluation step will help you understand what will be needed to keep your equipment running smoothly as you move forward.
  • Plan out your schedule. You should first map out a long-term schedule for the year, followed up by the planning of a short-term schedule by week. The long-term plan will give you a good overview of everything that needs to be done to keep your devices up-to-date—this schedule will likely be revised along the way as you go. The short-term schedule will keep these tasks on track relevant to the most recent needs of each device.
  • Get the right people on board—and start training! It takes a lot of hard work to design a preventive maintenance schedule. For this reason, make sure that you utilize trained professionals to safely carry out these maintenance jobs. A thorough, effective training program is essential to the success of a preventive maintenance schedule.

 

A preventive maintenance schedule will save you from equipment downtime headaches in the future. To help get you started with your preventive maintenance schedule, contact Infomax today.