Make Your Forms Paperless with Document Management

Every business—no matter the industry—deals with its fair share of forms on a regular basis. Purchase orders, invoices, HR forms, sales contracts, and expense reports are just some of the forms that are part of our workflows. Document management can help organizations streamline their processes into a paperless approach that will improve customer service, increase efficiency, and optimize the experience of the end user.

The many benefits of paperless forms technology
By turning to a document management solution, the hassle of dealing with paper forms is completely eliminated from your workplace. Web-based forms are perfect for instantly capturing information and pushing that data to your back-end business applications. The distribution of HR forms is a great example of how web-based forms can make life easier for your employees. Timecards, benefit elections, and reviews can easily be completed online and distributed with a few clicks of the mouse.
Purchase orders can also be completed through a web-based platform. This streamlined workflow makes it easier to process approval requests and will help ensure your accounts payable department is always in control of your company’s spending.

Eliminate headaches for your customers
Paperless forms simplify tasks for your customers. The convenience and simplicity of web-based forms allows your clients to complete forms online without jumping through hoops. There’s no longer a need for them to print, mail, or fax in information. The hassle-free experience of completing a web-based form will make your customers more likely to collaborate with your business.

The power of an electronic signature
Many businesses are hesitant to go paperless for the fear of losing the all-important signature. Fortunately, with modern document management technology, obtaining an electronic signature is easier than ever. E-signature technology can be easily integrated into your forms to allow authorized users to sign off on any necessary digital documents.

Document management enables you to experience a whole new way of conducting business through paperless forms. Contact Infomax Office Solutions today to learn how this revolutionary technology can be implemented into your business.

Print-Production

Print Advertising is Making a Comeback – Take Advantage Using Production Printing

Although we like to think of this as “the digital age,” print media (specifically, print advertising) is becoming increasingly relevant again. It’s a comeback story a decade in the making. After over 10 years of decline, traditional print media is gaining speed again. Production printing, digital printing systems, and in-house commercial printing set-ups bring big benefits to businesses. Today’s consumers are drowning in digital advertising; print media is a creative way to push through an oversaturated digital market.

 

Production Printing
An in-house production printer can save your company time and money, with the added bonus of flexibility. By printing your materials in-house, you will maintain complete control of all of your printing projects. This gives you valuable flexibility with deadlines, materials, quality, and any other print-related aspect that fits into your budget. Infomax Office Systems offers production printing equipment from top brands such as Canon, Savin, and Lexmark that can help both small and high-volume print shops. Some of Iowa’s most trusted companies utilize Infomax to accommodate all of their printing needs.

 

For those businesses with high-volume needs, an in-house production printer is a great option to reduce your costs while enhancing your printing capabilities. With this type of printing set-up, there’s no longer a need to rely on outside vendors to carry out your printing needs.

 

Digital Printing Systems
Digital printing systems utilize high-quality inkjet or laser printing technology. In comparison to traditional offset printing, these technological printing advancements allow for significantly faster turnaround times and higher capacity levels. The utilization of this impressive technology provides businesses with fast, high-quality printing outputs at a surprisingly affordable rate.

 

Tangibility, credibility, and branding are just a few of the key attributes of print media. It’s time for your organization to take advantage of this exciting trend. Infomax Office Solutions offers production printing devices that enable you to create your own in-house commercial printing, pieces which are great for events, print campaigns and so much more. Contact the Infomax team today for more information on how production printing will allow your business to boost its printing efforts.

managed-IT-services

Comparing the Benefits of In-House IT vs. Managed IT Services

All companies both large and small rely on technology to do business today. However, the modern IT environment is a complicated one, requiring significant resources to manage your operations. There are two approaches when it comes to managing your IT infrastructure: In-House IT or Managed IT Services. Let’s take a look at the pros and cons of each method.

 

In-House IT

Pros: An in-house approach allows you to hand pick your team of IT professionals, as well as the technology you feel will benefit your company most. It’s a good approach for those who are up-to-date with today’s technology. It’s also beneficial if you are developing a product or service that is not currently on the market.

 

Cons: An in-house IT department is commonly used by larger corporations, as hiring and training an IT staff can be expensive. Small- to mid-sized businesses also cannot afford the unpredictable overall costs that are associated with in-house IT. It’s also difficult to train a staff if you do not have IT professionals with qualified backgrounds in place.

 

Managed IT Services

Pros: By outsourcing your IT management, costs can be broken down to fixed monthly payments, as opposed to the large (and unpredictable) investments that occur regularly when managing an in-house system. Small businesses can especially benefit from this predictable and cost-effective approach. Outsourcing your IT to professionals keeps your company up-to-date with emerging technologies, as research is done for you by qualified industry experts. These professionals are also available to you 24/7, so assistance can be provided when it’s needed. Infomax Office Systems’ professionals provide you with a safe and secure IT network that you can always rely on.

 

With managed IT services, there is also the potential for an increase in scalability. When it’s time to expand your services as your organization grows, outsourced professionals can provide you with well-designed systems that have been successfully developed through years of research. Relying on these IT professionals for major innovations allows your in-house team to remain focused on other value-added projects.

 

Cons: Organizations that want to avoid outside help and maintain complete control of all decision making should not utilize this approach. Outsourcing IT requires complete trust in another company to carry out tasks that will meet the needs of your business.

 

As you can see, both approaches to IT management have their pros and cons. However, for most businesses, managed IT services is the most effective and cost-friendly approach, allowing your company to utilize the latest and greatest technologies. For more information on how a Managed IT Services partner can help accomplish business’s IT goals, contact Infomax Office Systems today.