Essential Elements of a Cloud Strategy

There has been a lot of talk about businesses “moving to the cloud” over the past several years. With so many continual advances in cloud technology, more businesses are past “talking” about the use of the cloud; businesses are now “taking action.” In fact, 74% of Tech CFOs say cloud computing will have the most measurable impact on their business in 2017.

Implementing a cloud strategy allows businesses to move forward with new ways to successfully conduct business. It’s important to develop a cloud strategy that will achieve the goals set out for your business. It’s also helpful to get a quick overview of some “cloud basics,” and exactly what this technology is capable of doing.

Making the switch to digital
If your business is in the process of (or at least considering) digitizing its documents, cloud technology should be a part of your paperless solution. Converting your documents into a digital format and storing them on the cloud allows authorized users to access documents with speed and efficiency. Most importantly, a cloud strategy keeps your employees easily connected, especially those who are remote or constantly on the go. Check out some more ideas here on digital workflows and other document management solutions.

Secure your assets
The information you pass along inside and outside of your business on a daily basis is a valuable asset. When developing a cloud strategy, it’s important to focus on security. There are numerous security settings involved with the setup of cloud technology. For example, you can store data privately in different areas of the cloud for authorized use only. There are also backup and recovery options that you can customize to keep your information safe and secure.

When implementing a cloud solution, it’s important to consider how it will work with other applications currently operating at your business. You likely have multiple vendors for different applications. Prepackaged integrations can help create a consistent experience for the end user, allowing multiple applications to work together seamlessly across different delivery models (mobile, cloud, and on-premise).

Setting up a cloud solution that works best for your company requires collaboration between your business leaders and a team of IT professionals who can execute your vision. For more information on developing a cloud strategy for your business, contact the experts at Infomax Office Systems today.

Key Features of an MPS Solution

Increasing efficiency in the workplace is an ongoing initiative for most businesses, regardless of their size. Implementing a Managed Print Services (MPS) solution is one of the top ways to achieve maximum efficiency with your print-related business processes. It all comes down to streamlining your efforts. With quicker processes and less equipment in place, utilizing an MPS solution will bring an enormous amount of benefits. Here are some key features and what they will bring to your business.

Save time
With a poorly configured print environment, employees often spend more time than necessary printing, scanning, and faxing. They also waste time dealing with malfunctions and equipment errors. MPS can provide maintenance support to provide your office with uninterrupted service, leaving your employees the time they need to excel at their jobs.

Save money
An MPS print audit will provide your business with a thorough analysis of your print fleet and how to cut your costs. Minimizing hardware is a common way to save money. After all, maintenance on multiple devices significantly adds up over time.

Increase productivity
An MPS provider can customize print efforts to meet the needs of your employees. This includes the ability to print from mobile devices or offsite. This gives your employees the tools to be productive in any role they serve within the company. There’s also the added benefit of MPS training, which will keep employees up to date on the best way to carry out tasks.

Decrease your environmental impact
An environmentally conscious approach to conducting business is important. With a monitoring system in place, an MPS provider can track your print output. Being aware of your print usage will give you the opportunity to step in and make changes to reduce printing wherever possible. This type of awareness is sure to reduce your environmental footprint.

Reduce your printer fleet
Streamlining is the key to improved efficiency. Reducing your printer fleet will not only cut back on maintenance costs, but it will simplify workflows and save space within your office. With fewer devices come fewer headaches. An MPS provider will evaluate your fleet to remove unnecessary devices and replace any machines that are not meeting your needs.

To learn more about Managed Print Services and how it can benefit your business, contact Infomax Office Systems today.

Go Paperless with Document Management

With today’s advancements in office technology, going paperless is now easier than ever. In addition to the simplicity of a paperless approach, it’s an affordable option with benefits that no business can pass up. By digitizing your documents, document management will drastically improve your daily workflows while cutting your costs.

Let’s take a closer look at how going paperless can positively affect your business.

Cut your costs
The impact document management has on the ‘bottom line’ is the driving factor behind many of the decisions that a company makes. Fortunately, going paperless is an easy decision to make when you realize it results in reducing costs. Locating and processing your documents will be significantly faster, reducing your operating and labor costs. Your printer, ink, and toner needs will also decrease, saving you money on all of those costly maintenance fees.

Save time and space
Document management provides businesses with the ability to quickly locate and process documents. Using indexing and search functions, employees can quickly track down documents without sifting through boxes of paperwork. No more bulky file cabinets and shelving units to store all of that paperwork. Everything can be easily archived electronically, streamlining your document storage into one online location for all authorized users to access at will.

Secure your documents and minimize risk
With document access controls, you can be sure to protect the critical assets that make up your business. Your business will have full control over what documents can be accessed by particular individuals through user permissions and access rights. These security features are included on mobile devices as well, maintaining security while your employees are on the go.

Go green for our environment
There’s no question that going paperless will reduce costs and optimize workflows. An added benefit of this approach is the positive effect it will have on the environment. Today, more than ever, businesses across the county are going green to reduce their environmental impact. With less need for ink, toner cartridges, and other printing supplies, a paperless office reduces waste that will burden our landfills and potentially harm the environment.

For more information on how to go paperless in your workplace, contact Infomax Business Systems today to learn about our document management solution.