31 Flavors: A Variety of Email Threats to Beware of

Every business relies on email to communicate effectively. Unfortunately, email-centralized cyberattacks are a growing trend around the world. For this reason, businesses of all sizes are focusing on email security more than ever before. There are many ‘flavors’ of email threats out there with the potential to harm your network. Let’s take a look at a few of the most common types that are making the rounds in 2017.

Phishing attacks are becoming increasingly popular. This is when a cybercriminal impersonates a business or person with the intent to steal personal data or login credentials. It’s usually in the form of an ‘urgent’ message that attempts to scare users into giving up vital information. Defensive technology is important to prevent employees from falling victim to phishing; however, do not overlook the importance of ongoing education and awareness for all users on your network.

Spear Phishing
This type of attack is on the rise in the ever-growing world of social media. Attackers create fake profiles on social media sites to gather information on unsuspecting users. This information is then used in email attacks. It is again important for users to be educated on how to safely navigate social media sites, especially in the workplace.

Ransomware has frequently been in the headlines over the past year or so as more and more businesses, hospitals, and government agencies fall victim to these attacks. Ransomware is a type of malware that encrypts the victim’s data and blocks access to it until a specified amount of money—a ‘ransom’— is paid. This epidemic is spreading quickly through emails that contain malicious links or attachments.

User awareness is an important component of protecting your business from these types of attacks. Along with this awareness, defensive technology also needs to be in place to balance out the risk of human error. Cybercriminals are constantly trying to fool users with new schemes; blocking these malicious emails from your network is your best bet to remain secure. For more information on how to protect your business from email threats such as phishing, spear phishing, and ransomware, contact Infomax Office Systems today.

Spare a Landfill: Recycle that Toner Cartridge

That pile of empty toner cartridges can get pretty big, pretty fast in a busy office environment where a good deal of printing takes place. When it comes time to dispose of them, it’s essential to our environment to recycle those toner cartridges. Of the more than 500 million toner cartridges sold each year in the United States, an astonishing 350 million of those are sent to landfills. Considering it takes hundreds of years for the cartridge plastic to biodegrade, this is a problem that needs to be addressed in the name of corporate social responsibility. Fortunately, there are eco-friendly solutions that are readily available to businesses.

The many hazards of toner
Before we get into those eco-friendly solutions available to aid in recycling empty cartridges, let’s quickly go over how much damage toner can do to our environment. Toner ink contains toner dust, which can be carcinogenic. Among other health concerns, a recent study shows that the dust can cause issues with people’s eyes, lungs, and skin when in direct contact. If inhaled, it can lead to respiratory issues such as bronchitis.

Convenient solutions
Fortunately, there are options available for recycling your empty toner cartridges. The first option should be to find a local recycling facility. Infomax Office Systems has partnered with a number of vendors with locations that will accept toner cartridges for recycling. If you can’t get to a local facility on a regular basis, you can refill your cartridges. There are refill kits available to help you reuse your empty cartridges for as long as possible until you can get them to a recycling facility. These are simple solutions that can make recycling a routine part of your business and make your office a more sustainable one.

With so many empty toner cartridges ending up in our landfills, it’s essential that more businesses get on board with toner cartridge recycling solutions to help minimize the impact on our environment. For more information on how Infomax Office Solutions can assist with your recycling efforts and help you ‘green’ your office, contact us today!

Why More Businesses Are Embracing Mobile Device Management

It’s no secret that people love their smartphones. People around the world are glued to them for a number of reasons. Businesses too are embracing mobile device technology with the intent of changing the way they operate. Mobile technology gives employees the freedom to create flexible work plans in remote locations. The opportunity to work remotely will drive results that cannot be achieved sitting behind a desk in an office all day.

There are benefits of mobile device management that cannot be dismissed. Many of these benefits revolve around security. Since mobile devices allow your employees to work from multiple locations on a daily basis, security is a top priority. Your business is made up of sensitive data that you need to protect, even while your employees are out and about doing their jobs. Here are some of the ways mobile device management will help you secure your information.

Remote management
You can guarantee the security of the mobile devices connected to your network 24/7 through features such as remote locate, lock and wipe, device restriction settings, restriction of website browsing access, and BYOD (bring your own device) privacy settings.

Compliance reporting
Adherence to regulatory compliance standards is a major concern for many organizations today. You cannot afford to have an unauthorized device on your network. With mobile device management, you will have end-to-end control of your devices through registration and configuration. You can track and monitor your organization’s compliance initiatives, along with analytics and reporting.

Secure Document Sharing
Employees rely on a variety of documents to carry out their daily responsibilities. For example, sales people rely on updated presentations and contracts that vary from customer to customer. With mobile device management, you can securely and quickly share documents amongst the users on your network.

Mobile technology is making it easier to conduct business on the go. With mobile device management, you can implement a secure system that will allow your employees to operate from anywhere without the worry of compromising any of your vital data and information. If you are ready to implement an easy-to-use mobile device management plan for your business, contact Infomax Office Solutions today to learn more.