Keep Your Team Connected with ConnectPlus

Businesses have become increasingly dependent on technology to handle their day-to-day operations. Unfortunately, much of the technology we rely on is exceedingly complex, and employees with the knowledge, training, and skill set required to install, set up, and optimize our systems are hard to come by. Not to mention expensive. Few organizations can afford to keep someone on staff to keep their office technology devices connected, or to reconfigure equipment they already have in place.

Thankfully, Infomax Office Systems offers an affordable program to help keep all of your equipment connected. Our ConnectPlus program is a comprehensive service package for organizations that rely on interconnections between desktop PCs, networks, and imaging systems like printers, copiers, and multifunction printers (MFPs). ConnectPlus is a completely hands-off approach to your office technology, one that keeps your systems up-to-date and working together as efficiently and securely as possible, all for one flat fee.

When your systems are linked, as is typically the case in today’s high-tech office environment, you need each piece of equipment to perform as strongly as the next. There’s no room for a weak link in this chain, as it could result in unexpected and costly downtime, or inefficiencies in your business processes and workflows. ConnectPlus eliminates these headaches and hurdles, ensuring that all of your office technology devices are working correctly and economically, at maximum efficiency. Whether our service professionals are setting up new machines in your office or reconfiguring ones you are currently utilizing, ConnectPlus puts all of Infomax Office Systems’ invaluable resources at your disposal.

Our Connect Plus program includes:
• Basic Installation & Implementation Package
• Ongoing User Training on Document Output Devices
• Network Installation of Document Output Devices
• Ongoing Loading & Training on Print/Scan/Network Drivers
• Initial Software Enabler Installation and User Training (eCopy, Paper to Office, Essentials, PPDM)
• Installation of Remote Output Device Monitoring Software on Applicable Network Devices
• Ongoing Remediation Assistance for Print/Scan/Network Fax Issues
• Ongoing Assistance for any Infomax Provided Applications
• Unlimited Help Desk Phone Support.

Today’s businesses can’t afford inefficiencies or downtime when it comes to their office technology. Contact Infomax Office Systems today to learn more about how our ConnectPlus program will keep all of your office technology connected!

Gain a Strategic Advantage with Color Printing

Color printing is essential in the workplace. A simple equipment upgrade to accommodate color is surprisingly affordable, and it nets both measurable and intangible benefits for virtually any business in any industry. Here are just a few the ways printing in color can help your business gain a strategic advantage over the competition.

Detail and Quality
Color images can pack more detail into the same space as their black and white counterparts. They add dynamics and entire dimensions to any message, and the color is able to capture detail that improves overall image quality. Remembering that printing is ultimately just another form of communication, these are important facts. Any printing that is intended to convey instructional or emphatic information is more effective when presented with color. In fact, a great deal of research has investigated the topic, and the results are clear: color messages are 65 percent easier to understand than black and white. This leads to an 80-percent reduction in error and a 3.9-percent drop in failure costs. In this way, color printing can easily save money in long-term operational costs.

There is a more obvious reason to use color: it’s prettier. This is easy to dismiss until you dwell on it for a moment. In terms of advertising and attention grabbing, color will obviously do better than simple monochromatic approaches. The same studies that looked at interoffice impacts also compared the effects of color on customers. Color printing increases readership by 55 percent. This applies to promotional emails and static advertisements (like billboards, posters, or fliers). Implementing color designs also improves brand recognition by 80 percent and boosts attention span and recall by 82 percent. These are large numbers that show color’s aesthetics will nearly double your returns on any given outreach to customers.

These statistics are powerful, but a business always has to consider their bottom line. If the cost of color printing isn’t returned to a company, then there is little reason to invest in it. This argument crumbles pretty quickly—except in terms of plain-text documents, color printing averages a lower cost per page than monochrome. There are obvious exceptions to this, but generally speaking, a high-resolution black-and-white photo is more expensive to print than its color counterpart. This loops back to packing more information in a given space. For any particular image, a monochromatic print requires more dots per inch to convey the same quality as a color print. So, unless you are printing a word-only document (which probably doesn’t need to be more than an email), you save money by going with color.

If you want to push your business to the next level, there is little reason to avoid a color upgrade to help you do so. It isn’t a business expense, it’s a savvy investment. Contact Infomax Office Systems today to find the right color printer for your organization.

Is Your Business at Risk?

If you pay attention to the news, chances are you’ve heard about some of the major cyberattacks crippling organizations across the world. For example, cybercriminals recently targeted the United Kingdom’s National Health Service through ransomware, which resulted in hospitals having to postpone surgeries and divert ambulances to other facilities. Some patients weren’t able to receive vital care because of this attack. Organizations in all industries and vertical markets are susceptible to cyber attacks and IT failure, which is why threat management and business continuity is even more important than ever in the Digital Age.

Is Your Business at Risk?

IT failure comes in many different forms. Cyberattacks are simply one example of what IT failure can look like for a business. Another common example of IT failure is a natural disaster or emergency, which can put network servers out of commission. No matter which form IT failure takes, it is essential that all companies have a plan in place to ensure they will be able to operate and access corporate and client information even in the event of a failure.

Business continuity refers to the ability of a company to continue providing customers with products and services even after a disruptive incident. For example, you may have employees relocate to another site after a natural disaster to get back to work. Resilience is the name of the game when it comes to business continuity. Threat management refers to network security approaches that focus on identifying and eliminating threats before they have the chance to infiltrate the system. Usually, such network security approaches have multiple layers that interact with each other to make it more difficult for threats to go undetected.

If a company fails to take threat management and business continuity seriously and an IT failure ends up occurring, this scenario can have a disastrous impact on a company. Unmanaged IT failure can have major financial implications. This is particularly true if your business is unable to operate at all after an IT failure, as your company will lose sales revenue until the issue is resolved. IT failure can also damage the reputation of your organization among customers. Many companies have had customers abandon them and switch to their competitors after a major IT failure due to a lack of trust.

As you can probably tell, IT failure has become one of the greatest threats for companies in this day and age. Therefore, it is essential that you refuse to be complacent when it comes to business continuity and threat management for your company. If you’d like to learn more about the solutions available to protect your organization, contact Infomax Office Systems today.